Corporate Governance and CIPC Agent
The Corporate Governance and CIPC Agent prepares board and shareholder resolutions, minutes, share certificates and securities registers in line with the Companies Act and each company's MOI. It prepares CIPC filings for director changes, annual returns and beneficial ownership, and keeps your statutory records consistent across the group.
Ideal forCompany secretaries
The difference
From 2-4 hours per filing or resolution pack to 30-45 minutes
Your company secretaries spend their time on governance advice to boards rather than paperwork.
Done by hand
2-4 hours per filing or resolution pack
With the Vanine agent
30-45 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Registers that match CIPC
Director and beneficial ownership details often drift out of sync with CIPC. The agent compares your records and flags differences before they cause problems in a transaction or audit.
No missed annual returns
Late annual returns can lead to deregistration. The agent tracks filing dates for every entity in the group and prepares returns ahead of time.
Resolutions that follow the MOI
Quorums, notice periods and approval thresholds differ by company. The agent checks each resolution against the Companies Act and the relevant MOI before it is signed.
Capabilities
Keep statutory records accurate and CIPC filings ready, every time.
Built for company secretaries, corporate governance teams, corporate law firms and secretarial service providers managing South African companies and groups.
Resolutions and minutes
Drafts board and shareholder resolutions, including written round-robin resolutions, and minutes from Teams transcripts in your house template.
MOI and quorum checks
Checks notice periods, quorum and voting thresholds against the Companies Act and each company's MOI, including special resolution requirements.
Securities register and share certificates
Maintains the securities register and prepares share certificates and transfer forms for issues and transfers of shares.
Director change filings
Prepares CoR39 director change filings with supporting resolutions, consents and ID documents, ready for submission on CIPC.
Annual returns
Tracks annual return dates for every entity and prepares the return information and supporting financial details for filing.
Beneficial ownership filings
Maintains the beneficial ownership register, traces ownership through group structures and prepares CIPC beneficial ownership filings when changes occur.
How it works
From your systems to a result you sign off
The company secretary approves every document, directors sign the resolutions, and an authorised person submits the filings on CIPC.
Connect the places your statutory records already live.
Statutory registers, MOIs, board packs and Teams transcripts in SharePoint or your board portal, plus CIPC company records. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- CIPC eServices-ready filing packs
- Board portals (Diligent, iBabs)
- DocuSign and Adobe Sign
Runs on request in Teams, Copilot Studio or OpenAI Frontier, and on a schedule to track filing deadlines across the group.
Resolutions, minutes, share certificates and updated registers in Word and Excel, and CIPC filing packs saved to the entity folder.
Step by step
- 01
A board decision, director change or filing date triggers the agent.
- 02
It reads the MOI, registers and meeting records for the entity.
- 03
It drafts the resolution, minutes or filing pack and updates the registers.
- 04
The company secretary reviews and approves the documents.
- 05
Directors or shareholders sign, often by electronic signature.
- 06
An authorised person submits the filing on CIPC and the evidence is stored.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"What does the MOI say about board size and appointments?"
- company
- Holdings (Pty) Ltd
- change
- 2 director appointments
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your statutory records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your statutory records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your statutory records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR STATUTORY RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
