Employment Contract and Policy Agent
The Employment Contract and Policy Agent reviews and drafts employment contracts, restraint of trade clauses and HR policies against the Basic Conditions of Employment Act, the Labour Relations Act, the Employment Equity Act and POPIA. It flags terms that fall below statutory minimums, restraints that are unlikely to be enforced and policy gaps, and produces clean drafts in your house style.
Ideal forHR leaders
The difference
From 3-5 hours per contract or policy to 45-60 minutes
Your HR and legal teams move from drafting from scratch to reviewing focused, compliant drafts.
Done by hand
3-5 hours per contract or policy
With the Vanine agent
45-60 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
No terms below the legal floor
Contracts copied from old templates often breach BCEA minimums on leave, hours or notice. The agent checks every clause against the Act and any applicable sectoral determination or bargaining council agreement.
Restraints that protect real interests
South African courts enforce restraints only where they protect a legitimate interest and are reasonable. The agent tests scope, duration and area and suggests narrower wording that is more likely to hold.
Policies aligned to POPIA and equity duties
Employee monitoring, BYOD and recruitment policies must respect POPIA and the Employment Equity Act. The agent spots gaps before they become grievances or complaints.
Capabilities
Employment contracts and HR policies that hold up under South African labour law.
Built for HR teams, in-house legal counsel, employment law attorneys and payroll managers at South African employers, from growing SMEs to large corporates.
Contract review against the BCEA
Checks working hours, overtime, leave, notice periods and deductions against the BCEA, and confirms the written particulars of employment are complete.
Contract drafting
Drafts permanent, fixed-term, part-time and executive contracts from your templates, including the justification needed for fixed-term contracts under the LRA.
Restraint of trade assessment
Reviews restraint and confidentiality clauses for protectable interests, reasonable duration and geographic scope, and proposes balanced alternative wording.
Employment equity checks
Flags discriminatory or unjustified requirements in contracts, job descriptions and policies, and aligns terms with your employment equity plan.
POPIA in employment
Adds employee privacy notices, consent and processing clauses, and reviews monitoring, background check and data retention provisions against POPIA.
HR policy library
Drafts and updates policies such as leave, remote work, disciplinary, grievance, harassment and social media, and tracks when each is due for review.
How it works
From your systems to a result you sign off
Your employment lawyer or HR lead approves each contract and policy, and authorised signatories sign.
Connect the places your employment contracts already live.
Existing contracts, templates and policies in SharePoint, iManage or NetDocuments, plus role and remuneration data from your HR system. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP SuccessFactors, Sage 300 People, PaySpace
- iManage and NetDocuments
- DocuSign and Adobe Sign
Runs on request in Teams, Word through Copilot Studio or OpenAI Frontier, using the models your organisation approves.
Redlined contracts, clean drafts and issue lists in Word, and updated policies in your SharePoint policy library.
Step by step
- 01
HR requests a new contract or uploads an existing one for review.
- 02
The agent reads the role details, template and relevant policies.
- 03
It checks every clause against the BCEA, LRA, Employment Equity Act and POPIA.
- 04
It returns a redline and an issues list with suggested wording.
- 05
Your legal or HR lead reviews and approves the final version.
- 06
The contract goes out for signature through DocuSign or Adobe Sign.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Does the contract meet the BCEA minimums?"
- documents
- Contract and policy
- employees
- 1,200
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your employment contracts never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your employment contracts stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your employment contracts. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR EMPLOYMENT CONTRACTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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