IFRS 16 Lease Accounting Agent
The IFRS 16 Lease Accounting Agent reads your lease agreements and extracts the terms that drive measurement: commencement date, lease term, extension options, payments and annual escalations. It calculates right-of-use assets and lease liabilities using your incremental borrowing rate, prepares monthly journals, the maturity analysis and disclosure notes, and remeasures leases when they are modified or reassessed.
Ideal forFinancial accountants
The difference
From 2-4 hours per lease to 20-30 minutes
Your finance team keeps every lease current through the year instead of rebuilding schedules in a rush at year-end.
Done by hand
2-4 hours per lease
With the Vanine agent
20-30 minutes
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Lease terms you can trust
SA property leases often bury escalations, option periods and operating cost recoveries in long agreements. The agent extracts every term with a reference to the clause, so your schedules match the contract.
No more fragile lease spreadsheets
Lease schedules built by hand break when a lease is renewed or renegotiated. The agent remeasures modifications and keeps a full history for the auditor.
Disclosures done at year-end
Maturity analyses and reconciliations of lease liabilities take time to compile across many leases. The agent produces them from the same data that drives your journals.
Capabilities
Every lease on the balance sheet, correctly measured and disclosed.
Built for financial accountants, financial managers and accounting practices that apply IFRS 16 to property, vehicle and equipment leases for South African companies and groups.
Lease term extraction
Reads property, vehicle and equipment leases and extracts the commencement date, term, renewal and termination options, payments, escalations and deposits.
Lease classification and exemptions
Identifies whether a contract contains a lease and applies the short-term and low-value exemptions you elect, documenting each decision.
Initial measurement
Calculates the lease liability and right-of-use asset using the incremental borrowing rate you set, including initial direct costs and restoration obligations.
Monthly journals
Prepares interest, depreciation and payment journals for each lease, ready to post to your ERP after approval.
Modifications and escalations
Tracks annual escalations, renewals and renegotiated terms, and remeasures the liability and asset when a modification or reassessment occurs.
Disclosure notes
Drafts the maturity analysis, movement reconciliations and IFRS 16 disclosures for the AFS, together with deferred tax inputs for IAS 12.
How it works
From your systems to a result you sign off
Your financial accountant reviews extracted terms and judgements such as option periods and discount rates, and approves journals before they are posted.
Connect the places your lease agreements already live.
Signed lease agreements and addenda from SharePoint or your contract repository, payment history from the ERP and your incremental borrowing rates. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP, Sage, Syspro, Dynamics 365, Xero
- CaseWare and Draftworx
- Lease contracts in SharePoint or your contract repository
Runs monthly on a schedule for journals, or on request in Teams or OpenAI Frontier when a new lease or modification arrives.
Lease schedules, draft journals for the ERP, and maturity analysis and disclosure notes in Excel or ready for CaseWare and Draftworx.
Step by step
- 01
A new lease, renewal or month-end triggers the agent.
- 02
It extracts the lease terms from the agreement with clause references.
- 03
It calculates the lease liability, right-of-use asset and monthly journals.
- 04
Your financial accountant reviews the terms and approves the journals for posting.
- 05
At year-end it prepares the maturity analysis and IFRS 16 disclosures.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Extract the lease terms"
- entity
- Logistics group
- year
- FY2025
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your lease agreements never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your lease agreements stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your lease agreements. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR LEASE AGREEMENTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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