Project Risk Register Agent
The Project Risk Register Agent builds and maintains the project risk register from risk workshops, meeting minutes, progress reports and correspondence. It records each risk with its owner, likelihood, impact, mitigation and contingency allocation, tracks how risks trend over time and prompts a review whenever a new risk appears in a meeting or report.
Ideal forProject managers
The difference
From 4-6 hours per monthly update to 45-75 minutes
Risk reviews focus on decisions and mitigation instead of updating spreadsheets, and the register stays current between reviews.
Done by hand
4-6 hours per monthly update
With the Vanine agent
45-75 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Risks spotted where they first appear
New risks usually surface in a site meeting or an email long before they reach the register. The agent picks them up from minutes and correspondence and prompts the owner to assess them.
Contingency tied to real risks
Each risk is linked to a contingency allocation, so the client and QS can see whether the remaining contingency still covers the exposure.
Built for South African site realities
Late municipal approvals, site disruption by so-called business forums, load-shedding, supply delays and weather are tracked alongside NEC early warnings and risk reduction meetings.
Capabilities
Catch new project risks as they surface, not after they become claims.
Built for project managers, principal agents, construction managers and contractors' contracts and commercial managers running building and infrastructure projects in South Africa.
Workshop capture
Turns risk workshop notes and Teams transcripts into structured register entries with clear cause, event and effect descriptions.
Continuous risk detection
Reads site and progress minutes, monthly reports and correspondence to spot new or changing risks, and flags them to the risk owner for review.
Assessment and contingency
Records likelihood and impact on cost, time and safety using your risk matrix, with residual ratings and the contingency allocated to each risk.
Mitigation and ownership
Assigns owners, mitigation actions and due dates, and follows up on overdue actions before the next risk review.
Trends and reporting
Tracks how each risk's rating changes over time and produces a top-risks summary and heat map for the monthly client report.
Contract notice link
Links register items to early warnings and risk reduction meetings on NEC projects, and highlights risks that may need a notice under JBCC, GCC 2015 or FIDIC.
How it works
From your systems to a result you sign off
Risk owners confirm new entries and ratings, and the project manager approves contingency allocations. Contractual notices are issued by the responsible party.
Connect the places your risk registers already live.
Risk workshop notes, Teams transcripts, site and progress minutes, monthly reports and project correspondence from SharePoint, Outlook, Procore or Aconex. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Procore
- Aconex
- Primavera P6
- Power BI
Runs as new minutes and reports arrive, or on request in Teams, Copilot Studio or OpenAI Frontier, using the models your organisation approves.
An updated risk register in Excel or Procore, prompts to risk owners in Teams or Outlook, and a top-risks summary for the monthly report or Power BI.
Step by step
- 01
New minutes, reports or correspondence are saved to the project site.
- 02
The agent identifies new or changing risks and drafts register entries.
- 03
It prompts the risk owner to confirm the assessment and mitigation.
- 04
It updates ratings, contingency links and trends.
- 05
The project manager reviews the register at the monthly risk review.
- 06
The top-risks summary goes into the client report.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Find new risks in minutes and correspondence"
- project
- Regional hospital wing
- period
- Month 8
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your risk registers never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your risk registers stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your risk registers. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR RISK REGISTERS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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