Subcontractor Quote Comparison Agent
The Subcontractor Quote Comparison Agent normalises subcontractor and supplier quotes against the BoQ scope, finds exclusions, qualifications and gaps, and adjusts for them so you compare like with like. It recommends the best-value option with the reasons behind it, including CIDB grading and B-BBEE status where your tender requires them.
Ideal forBuyers
The difference
From 4-6 hours per trade package to 30-60 minutes
Your estimators choose subcontractors on a true like-for-like basis without late nights before tender close.
Done by hand
4-6 hours per trade package
With the Vanine agent
30-60 minutes
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
No surprises after award
Cheap quotes often hide exclusions that come back as extras. The agent surfaces every exclusion and qualification before you choose.
Faster decisions at tender close
Quotes arrive late and in every format. The agent puts them into one comparison so you can decide in time.
Support for your procurement targets
Seeing CIDB grading and B-BBEE levels alongside price helps you meet tender conditions and your enterprise and supplier development goals.
Capabilities
Compare subcontractor quotes like for like and spot every exclusion.
Built for estimators, buyers, commercial managers and quantity surveyors at South African contractors comparing subcontractor and supplier quotes for tenders and projects.
Quote extraction
Reads quotes in PDF, Excel and email and extracts prices, rates, validity, payment terms and conditions.
Scope normalisation
Maps each quote to the BoQ items and trade package so every price is compared on the same scope.
Exclusions and qualifications
Lists each exclusion, assumption and qualification, and prices the gap using your rates or the other quotes.
Commercial terms check
Flags terms that conflict with the main contract, such as retention, guarantees, payment periods and liability.
Compliance snapshot
Shows each subcontractor's CIDB grading, B-BBEE certificate or sworn affidavit, SARS tax compliance status and COIDA letter of good standing where provided.
Best-value recommendation
Ranks adjusted prices and recommends a preferred subcontractor with clear reasons and remaining risks.
How it works
From your systems to a result you sign off
Your estimator or commercial manager reviews the comparison and selects the subcontractor. Appointments are made by your authorised people.
Connect the places your subcontractor quotes already live.
Subcontractor and supplier quotes from Outlook, SharePoint or your procurement system, and the BoQ from Candy or Excel. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Candy
- Procore
- SAP Ariba or Coupa
- SAP, Syspro and Sage ERP
Runs on request in Teams or OpenAI Frontier, or on your own AI platform, using the models your organisation approves.
A normalised comparison schedule in Excel with an exclusions list and a recommendation note.
Step by step
- 01
Quotes arrive for a trade package.
- 02
The agent extracts prices and terms and maps them to the BoQ scope.
- 03
It identifies exclusions and qualifications and prices the gaps.
- 04
It checks commercial terms and compliance documents.
- 05
It produces the comparison and a recommendation.
- 06
Your estimator or commercial manager reviews and selects the subcontractor.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Map each quote to the BoQ items"
- trade
- Electrical installation
- quotes
- 4 received
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your subcontractor quotes never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your subcontractor quotes stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your subcontractor quotes. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR SUBCONTRACTOR QUOTES NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
