Trust Account and FICA Compliance Agent
The Trust Account and FICA Compliance Agent reconciles trust ledgers against bank statements, flags irregularities under the Legal Practice Act and LPC rules, and keeps FICA and RMCP records for transactions where your firm is an accountable institution. It gives your directors a clear view of trust compliance throughout the year, not only at audit time.
Ideal forTrust accountants
The difference
From 1-2 days per monthly trust reconciliation to 2-3 hours
Your bookkeepers resolve exceptions instead of matching lines, and directors see trust risk as it arises.
Done by hand
1-2 days per monthly trust reconciliation
With the Vanine agent
2-3 hours
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Trust money is your firm's greatest risk
Shortfalls, debit balances and unallocated deposits can threaten your fidelity fund certificate. The agent reconciles regularly and flags problems while they are small.
Ready for the trust account audit
Evidence is collected as you go, so the annual trust account audit and reporting to the LPC become a review, not a scramble.
FICA records that match the transactions
The agent links client due diligence, source of funds and screening records to each relevant transaction, supporting your RMCP and FIC reporting.
Capabilities
Keep your trust account clean and your FICA records audit-ready.
Built for practice managers, bookkeepers, FICA compliance officers and directors of South African law firms that hold trust money.
Trust reconciliation
Reconciles the trust bank account, trust ledger and client ledgers, and prepares a reconciliation with every difference explained.
Irregularity detection
Flags debit balances on client ledgers, overdrawn trust positions, unallocated receipts and transfers to business account before fees are billed.
Section 86 investment tracking
Tracks trust investments under section 86 of the Legal Practice Act and checks that interest is allocated and recorded correctly.
FICA transaction records
Links each relevant transaction to the client's due diligence file, source of funds evidence and screening results under your RMCP.
Suspicious activity flags
Highlights unusual deposits, third-party payments and refunds without an underlying matter for your compliance officer to consider reporting to the FIC.
Audit evidence packs
Compiles monthly reconciliations, exception logs and FICA evidence into a pack for your auditor and your LPC reporting.
How it works
From your systems to a result you sign off
Your bookkeeper and director review and sign the reconciliations, trust payments stay in the bank's approval flow, and your compliance officer decides on any FIC report.
Connect the places your trust records already live.
Trust and client ledgers from LegalSuite, GhostPractice or AJS, bank statements from host-to-host files or PDFs, and FICA files from your onboarding records. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- LegalSuite, GhostPractice, AJS
- Bank statement files (CSV, MT940, PDF)
- Standard Bank, FNB, Absa, Nedbank, Investec
- KYC and screening providers
Runs headless on a daily or monthly schedule, with questions and reviews in Teams or OpenAI Frontier.
Reconciliations and exception lists in Excel, alerts to the practice manager, and audit evidence packs in SharePoint.
Step by step
- 01
Bank statements and ledgers arrive on schedule.
- 02
The agent reconciles trust bank, trust ledger and client ledgers.
- 03
It flags irregularities and unusual transactions.
- 04
It links relevant transactions to FICA records.
- 05
Your bookkeeper and director review and resolve the exceptions.
- 06
Signed reconciliations and evidence are filed for audit.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Match the ledger to the bank statement"
- month
- September 2026
- account
- Trust current account
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your trust records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your trust records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your trust records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR TRUST RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
