As-Built Record Agent
The As-Built Record Agent reconstructs what actually happened on a project, activity by activity, from site diaries, minutes, progress reports, inspection records, photos and correspondence. It produces an as-built programme in Primavera P6 or MS Project in which every actual start and finish is linked to the documents that prove it, and every gap in the record is shown rather than filled.
Ideal forPlanners
The difference
From 4-6 weeks per reconstruction to 4-6 days
Your planners and claims consultants start delay analysis from a sourced as-built programme, not a blank sheet.
Done by hand
4-6 weeks per reconstruction
With the Vanine agent
4-6 days
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Every date has a source
Each actual date links to the diary entry, minute, report or photo that supports it, so the as-built stands up to scrutiny.
Gaps shown, not hidden
Where the record is silent, the agent says so. Your experts decide how to treat the gap, and the other side cannot surprise you with it.
Ready for delay analysis
The output feeds straight into the Programme and Delay Analysis Agent and your preferred method.
Capabilities
The as-built programme, rebuilt from the record with every date sourced.
Built for planners, claims consultants, contracts managers and the legal teams preparing or defending delay claims on South African building, civil and infrastructure projects.
Record extraction
Reads diaries, minutes, progress reports, inspection and test records, photos and correspondence for activity events.
Activity matching
Matches each event to the programme activity and location it describes.
Actual dates
Sets actual start, finish and suspension dates from the strongest available evidence.
Conflict resolution
Shows where sources disagree and which source was preferred and why.
Gap reporting
Lists activities and periods where the record is silent or weak.
Programme output
Writes the as-built programme back into P6 or MS Project with a source for every date.
How it works
From your systems to a result you sign off
Your planner and the appointed expert review every date and gap before the as-built is used in a claim or dispute.
Connect the places your project records already live.
Diaries, minutes, reports and correspondence from Aconex, Procore, SharePoint and Outlook, inspection records, photos, and the baseline and updated programmes from Primavera P6 or MS Project. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Primavera P6 and MS Project
- Procore and Aconex
- Microsoft 365 (Outlook, SharePoint)
- Weather records from the South African Weather Service
Runs as a one-off reconstruction for a claim or dispute, or monthly on live projects, on request in Teams or OpenAI Frontier.
An as-built programme in P6 or MS Project, a source register in Excel, and a gaps and conflicts report in Word.
Step by step
- 01
The agent is pointed at the project record and the baseline programme.
- 02
It extracts every dated event about each activity.
- 03
It sets actual dates from the strongest evidence and notes conflicts.
- 04
It reports gaps where the record is silent.
- 05
Your planner and expert review dates, conflicts and gaps.
- 06
The as-built programme is issued with its source register.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Rebuild the as-built for the substructure works"
- scope
- Substructure
- period
- Mar 2025 to Feb 2026
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your project records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your project records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your project records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR PROJECT RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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