Death Benefit Allocation Agent
The Death Benefit Allocation Agent reads the claim file, including nomination forms, affidavits, tracing reports and financial information, and builds the schedule of dependants and nominees. It flags missing evidence, sets out each person's dependency against section 37C of the Pension Funds Act, and drafts the board recommendation with every statement cited to its source, so trustees decide on a complete and defensible file.
Ideal forDeath claims teams
The difference
From 3-6 hours of file work per claim to 30-45 minutes
Your claims team gets benefits to dependants sooner, with a file that stands up if the allocation is challenged.
Done by hand
3-6 hours of file work per claim
With the Vanine agent
30-45 minutes
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Fewer complaints to the Adjudicator
Every dependant is traced, every factor is considered and every reason is written down, which is what the Adjudicator looks for when an allocation is challenged.
Trustees decide, not dig
The board receives a complete schedule and a reasoned recommendation instead of a bundle of affidavits.
Benefits paid sooner
Missing evidence is requested on day one, not discovered at the board meeting, so families wait less.
Capabilities
A complete section 37C file and a cited board recommendation for every death claim.
Built for death claims teams, principal officers and boards of trustees at South African retirement funds, umbrella funds and fund administrators.
Dependant schedule
Builds the list of legal, factual and future dependants and nominees, with relationship, age, guardian and contact details for each.
Evidence check
Lists the affidavits, certificates, nomination forms and tracing results on file and flags what is missing or out of date.
Dependency assessment
Sets out each person's financial dependency, needs and other income against the factors trustees must consider.
Allocation recommendation
Proposes a split and the payment route for minors, with the reasoning for each share.
Board resolution drafting
Writes the recommendation and resolution in your fund's format, ready for the board pack.
Cited to the source
Links every fact in the recommendation to the page of the affidavit, form or report it came from.
How it works
From your systems to a result you sign off
Your claims assessor checks the file and your trustees make every allocation decision.
Connect the places your death claim files already live.
The claim file in your administration system, including nominations, affidavits, certificates, tracing reports and member records. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365
- Fund administration systems
- Member tracing and Home Affairs verification services
- Document management and claims workflow systems
Runs when a death claim is opened and again when new evidence arrives, using the models your organisation approves.
A dependant schedule, an evidence gap list and a draft board recommendation, saved to the claim file.
Step by step
- 01
A death claim is opened on the fund.
- 02
The agent reads the nomination form, affidavits and tracing results.
- 03
It builds the schedule of dependants and nominees.
- 04
It flags missing evidence and drafts the requests.
- 05
It assesses dependency and drafts the recommendation with citations.
- 06
Your trustees review the recommendation and resolve the allocation.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Who could be a dependant on the Mokoena claim?"
- claim
- T. Mokoena, R1.84m
- fund
- Umbrella Retirement Fund
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your death claim files never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your death claim files stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your death claim files. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR DEATH CLAIM FILES NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
