Investment Committee Secretary Agent
The agent reads deal team memos, generates executive summaries, captures meeting discussions and documents decisions. It tracks follow-up diligence items between meetings and builds a searchable archive of committee decisions, so nothing falls through the cracks.
Ideal forInvestment committee teams
The difference
From 6-8 hours per meeting to 30-45 minutes
Your IC secretary spends less time on drafting and chasing, and more on governance quality and committee support.
Done by hand
6-8 hours per meeting
With the Vanine agent
30-45 minutes
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Standardised IC packs
PE firms, DFIs and retirement fund committees produce heavy packs. The agent summarises every paper in a consistent format, covering thesis, risks, B-BBEE and ESG.
Decisions properly recorded
Votes, dissenting views and conditions precedent such as Competition Commission or exchange control approvals are captured for audit and compliance.
Institutional memory
A searchable archive of past decisions and rationale helps your committee apply consistent investment standards over time.
Capabilities
Sharper IC packs, accurate minutes and no follow-up left behind.
Built for investment committee secretaries at private equity and venture capital firms, DFIs such as DBSA, IDC and PIC, asset managers and retirement fund investment committees.
Automated deal memo summaries
Summarises lengthy investment papers into the thesis, key metrics, risks, B-BBEE and ESG considerations and recommendations for IC review.
Meeting minutes generation
Captures discussion points, decisions, votes and dissenting views, formatted into professional minutes with proper attribution.
Follow-up diligence tracking
Tracks outstanding diligence items, assigns owners, sets deadlines and monitors completion across multiple deals.
Decision documentation
Records approval status, conditions precedent such as Competition Commission or exchange control approvals, and voting for audit and compliance.
Cross-deal pattern recognition
Surfaces recurring concerns, common diligence gaps and systematic issues across IC discussions.
Institutional memory building
Builds a searchable archive of IC decisions and rationale so the firm applies consistent investment standards.
How it works
From your systems to a result you sign off
Minutes and decision records land as drafts for the IC secretary and chair to edit and approve before they are filed.
Connect the places your committee records already live.
Deal memos and IC papers in SharePoint or your deal CRM, and the Teams meeting transcript once the committee meets. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Word)
- Copilot Studio
- Teams meeting transcripts
- Deal CRMs
- Board portals
Microsoft Teams and Copilot Studio, or OpenAI Frontier, triggered when papers are submitted or the meeting ends.
Summaries and draft minutes in your house template, saved to SharePoint or the board portal, with follow-up actions created as tasks for their owners.
Step by step
- 01
Deal teams submit papers for the next committee.
- 02
The agent drafts executive summaries for the IC pack.
- 03
After the meeting it drafts minutes, decisions and actions from the transcript.
- 04
The IC secretary and chair review and approve the minutes.
- 05
Approved records are filed and follow-ups tracked to completion.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Summarise the deals for Thursday’s IC"
- meeting
- IC, 2 Oct 2026
- deals
- 3
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your committee records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your committee records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your committee records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR COMMITTEE RECORDS NEVER LEAVE YOUR ENVIRONMENT
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Each one is built on the same foundation: your documents, your rules, and your people signing off.
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