Missing Document Detection Agent
The Missing Document Detection Agent scans your document repository, compares it with your requirements checklist and flags exactly what is missing. Whether you are building a data room, completing a FICA onboarding pack or preparing a public tender submission, you know where the gaps are at the start of the process, not after the deadline.
Ideal forDeal teams
The difference
From 2-3 hours per submission to 2-5 minutes
Your onboarding and tender teams move from checking folders to resolving gaps, so clients are onboarded and bids submitted sooner.
Done by hand
2-3 hours per submission
With the Vanine agent
2-5 minutes
Time returned to your team
95%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
FICA effectiveness under the spotlight
Since South Africa's exit from the FATF grey list, supervisors are testing whether controls actually work. The agent checks every onboarding pack consistently against your RMCP requirements and keeps the evidence.
No more manual chasing
FICA documents, CIPC records, B-BBEE certificates, TCS PINs and CSD reports are chased by hand at every bank, insurer, FSP and tender team. The agent identifies gaps instantly and tells you exactly what to request.
Submissions that are complete first time
An incomplete tender or data room can cost a deal or disqualify a bid. Early gap detection gives your team time to fix it.
Capabilities
Find the missing FICA, tender or data room document before the deadline does.
Built for SA deal teams, compliance and onboarding teams at banks, insurers and FSPs, tender submission teams and auditors.
Instant gap detection
Scans document repositories in seconds against your requirements checklist and identifies every missing document without manual review.
Customisable requirements
Define requirements in a knowledge base, for example FICA documents (ID, proof of address, CoR14.3, beneficial ownership), B-BBEE certificates, or CSD and tax compliance evidence for tenders.
Early problem detection
Catches missing documents at the start of a process, giving your team time to request them and avoid deadline delays.
Handles complex structures
Works across nested folders, SharePoint libraries, multiple naming conventions and inconsistent file structures.
Detailed gap reports
Produces clear reports showing which documents are missing, why they are required and where they fit in the submission.
Audit trail and compliance
Keeps a complete record of what was checked, found and missing, providing defensible documentation for FIC, FSCA and audit purposes.
How it works
From your systems to a result you sign off
Client acceptance and risk ratings remain with compliance under your RMCP. Higher-risk cases are routed to the right person for decision.
Connect the places your client files already live.
Uploaded documents in your CRM (Salesforce or Dynamics 365), SharePoint libraries, document management systems and data rooms, checked against the requirements for each client type or submission. Already use something else? We connect that too.
- OpenAI Frontier
- Microsoft 365 (SharePoint, Outlook, Teams)
- Copilot Studio
- Salesforce, Dynamics 365
- Document management systems and virtual data rooms
- KYC and CIPC data providers
- Your own AI platform or models
Triggers automatically when a new client record or submission folder is created, or on request in Teams or OpenAI Frontier.
A gap report in SharePoint, an updated status in your CRM and a clear list of outstanding items ready to send to the client or bid team.
Step by step
- 01
A new client record, data room or tender folder is created.
- 02
The agent collects the uploaded documents and loads the relevant requirements checklist.
- 03
It compares the pack to the checklist and flags missing, expired or incomplete items.
- 04
It produces a gap report and a list of documents to request.
- 05
Compliance or the submission lead reviews the report and approves the next step.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"What is missing from the Mokoena Holdings file?"
- client
- Mokoena Holdings
- checklist
- Entity FICA v3
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your client files never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your client files stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your client files. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CLIENT FILES NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
