Resource and Plant Planning Agent
The Resource and Plant Planning Agent builds labour and plant histograms from the programme and bill of quantities, showing the crews and equipment each phase of work needs. It compares planned resources with actuals from site records, time and attendance and plant returns, flags under-resourcing that threatens milestones and supports productivity analysis by trade and activity.
Ideal forConstruction managers
The difference
From 6-8 hours per week to 1-1.5 hours
Construction managers act on resource gaps and productivity problems in the weekly meeting instead of piecing the numbers together afterwards.
Done by hand
6-8 hours per week
With the Vanine agent
1-1.5 hours
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Milestones protected by early warning
Under-resourcing usually shows in the numbers weeks before it shows in the programme. You see the gap while there is still time to add crews or plant.
Productivity you can measure
Comparing output with labour and plant hours shows where tendered rates are being achieved and where they are not, informing this project and your next tender.
Firmer conversations with subcontractors
Resource commitments become measurable, so you can show a subcontractor planned against actual crews when output falls behind.
Capabilities
See labour and plant shortfalls before they cost you a milestone.
Built for construction managers, planners, site agents, plant managers and commercial managers at South African building and civil engineering contractors.
Resource histograms
Builds labour and plant histograms by trade and equipment type from resource-loaded programmes, or derives them from BoQ quantities and your production rates.
Planned versus actual
Compares planned resources with actuals from site diaries, time and attendance systems and plant returns, week by week.
Under-resourcing alerts
Flags critical and near-critical activities where resources fall short of what is needed to hold milestones, and shows the size of the gap.
Productivity analysis
Calculates output per labour hour and plant hour by activity and compares it with tendered rates and estimating norms, such as those built up in Candy.
Plant utilisation
Tracks owned and hired plant on site, utilisation and standing time, and highlights idle plant that can be off-hired or moved.
Labour reporting support
Summarises labour numbers for progress reports and client returns, including local labour and EPWP labour-intensive reporting where the contract requires it.
How it works
From your systems to a result you sign off
Your construction manager and planner decide on resourcing changes, plant hire and subcontractor instructions. Labour data stays within your systems and access rules.
Connect the places your resource data already live.
The programme from Primavera P6 or MS Project, BoQ quantities and rates from Candy or Excel, and site diaries, time and attendance and plant records. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Primavera P6 and MS Project
- Candy
- SAP, Sage or Syspro ERP
- Site time and attendance and plant records
Runs weekly once site returns are in, or on request in Teams, Copilot Studio or OpenAI Frontier.
Resource histograms, planned versus actual reports and a productivity analysis in Excel or Power BI, with alerts to the construction manager.
Step by step
- 01
Weekly site returns, time and attendance and plant records are captured.
- 02
The agent builds planned labour and plant histograms from the programme and BoQ.
- 03
It compares planned with actual resources and calculates productivity by activity.
- 04
It flags shortfalls that threaten milestones and idle plant that can be released.
- 05
Your construction manager reviews the findings and decides on resourcing actions.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Build labour and plant histograms"
- project
- Township housing phase 3
- period
- This month
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your resource data never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your resource data stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your resource data. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR RESOURCE DATA NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
