Tender & Contract Review Agent
Hand the first read of every tender pack to an agent that works inside your document stores. It pulls out obligations, penalties and compliance conditions, checks them against your approved positions, and returns a cited register your team can sign off.
Ideal forProcurement teams
The difference
Three days of reading, down to one sitting
The agent does the first pass on every page, so your reviewers spend their time on judgement instead of searching.
Reviewed by hand
3 days per tender pack
With the Vanine agent
45 minutes
Reviewer time returned
80%
Indicative figures for a 200-page pack. We measure your own baseline in the first fortnight so the numbers you see are yours.
Bid on the tenders worth winning
Penalties, liability and guarantees are on one page by the end of day one, so you can decide to bid or walk away before the team invests a week.
Nothing signed that you did not see
Every obligation and condition across the RFP, addenda and draft contract is in the register, including the ones buried in annexures.
Your playbook applied every time
Each clause is measured against the positions your business has already approved, whoever is running the review.
Capabilities
Everything a first read should catch
Built around the clauses that decide whether a bid is worth winning - and the ones that quietly make it unprofitable.
Obligation extraction
Every deliverable, deadline and "shall" across the pack, lifted into a single register with owner, trigger and due date.
Penalty and liability mapping
Late-completion penalties, liability caps, indemnities, guarantees and retention - quantified wherever the pack allows it.
Local compliance checks
Surfaces B-BBEE, subcontracting, CIDB grading and POPIA conditions, and notes where a required clause is simply absent.
Measured against your playbook
Compares each position with the terms your business has already approved, and explains every departure in plain language.
Cross-document consistency
Reads the RFP, addenda, draft contract and SLA together, catching the conflicts that appear when documents change hands.
Cited back to the page
Each finding links to its clause and page in the source, so reviewers verify in seconds instead of searching for an hour.
How it works
Reads any tender pack
And turns two hundred pages into the twenty lines that decide the bid.
Connect the places your tender documents already live.
Tender packs from SharePoint, the bids inbox, Google Drive, Teams or Notion. Already use something else? We connect that too.
- Requests for proposal
- Bills of quantities
- Special conditions
- JBCC and NEC contracts
- Service level agreements
- Tender addenda
- Supplier agreements
- Scopes of work
Reads the whole pack, not just the contract.
Returns a register your team can review and act on.
Step by step
- 01
A tender pack lands in SharePoint or the bids inbox.
- 02
The agent reads every document in the pack, including addenda.
- 03
It extracts obligations, penalties and compliance conditions.
- 04
It measures each position against your approved playbook.
- 05
It returns a cited register with the questions for the client.
- 06
Your reviewers sign off and decide whether to bid.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Which clauses in RFP-2026-041 depart from our playbook?"
- pack
- RFP-2026-041
- playbook
- approved-positions-v4
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Tender packs never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Start a review the moment a tender lands in SharePoint, and push the finished register into your ERP, CLM or bid system. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your tenders stay yours.
Bid pricing and commercial positions are the most sensitive documents you hold. The agent runs inside your tenancy, reads only what a review needs, and never trains on your packs.
Built for confidential bids.
+YOUR PRICING NEVER LEAVES YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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