Supplier Onboarding and Vetting Agent
The Supplier Onboarding and Vetting Agent checks every document a new supplier submits: CIPC registration and directors, SARS tax compliance and VAT status, B-BBEE certificate, bank confirmation letter and CSD registration. It screens the company and directors for sanctions, adverse media and conflicts with your own staff, then builds a risk-rated vetting file and a clean vendor record for approval in your ERP.
Ideal forProcurement teams
The difference
From 2-3 hours per supplier to 15-20 minutes
New suppliers are onboarded in days rather than weeks, while your team concentrates on the files that genuinely need a closer look.
Done by hand
2-3 hours per supplier
With the Vanine agent
15-20 minutes
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Stop fraud at the front door
Bank details, directors and registration numbers are checked against source records, which is where most supplier fraud starts.
Suppliers onboarded in a day, not a month
Complete applications go straight through, and incomplete ones get a clear list of what is missing, so buyers are not left waiting.
B-BBEE points you can count
Certificates and affidavits are checked for validity and level at onboarding, so your preferential procurement numbers hold up at verification.
Capabilities
Every new supplier verified before they reach your ERP.
Built for procurement, vendor master data, AP, compliance and ESD teams at South African corporates, SOEs, municipalities and financial institutions.
Company and tax verification
Confirms CIPC registration, status and directors against the CoR14.3, validates the SARS TCS PIN and VAT number, and checks CSD registration for public sector suppliers.
B-BBEE verification
Checks certificates and sworn affidavits for level, validity, expiry, black ownership and an accredited verification agency.
Bank detail verification
Matches the bank confirmation letter to the supplier name and registration, and flags changes to existing bank details.
Sanctions and adverse media
Screens the company and directors against sanctions lists, including the FIC targeted financial sanctions list, and adverse media through your screening subscription.
Conflict of interest checks
Compares supplier directors against your employee records to flag possible conflicts before the vendor is approved.
Vetting file and ERP handoff
Builds a risk-rated vetting file with every exception listed, and a clean vendor record for your ERP, ready for the approver to release.
How it works
From your systems to a result you sign off
Your vendor master team approves every new supplier and every bank detail change.
Connect the places your supplier records already live.
Supplier applications from your portal or inbox, CIPC and tax status from licensed providers, and your vendor master. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- SAP, Oracle, Dynamics 365 and Sage vendor masters
- CIPC data via WinDeed/LexisNexis or SearchWorks
- SARS tax compliance status and the Central Supplier Database (CSD)
- KYC and sanctions screening (e.g. World-Check) via your subscription
- Supplier portals, SAP Ariba and Coupa
Runs as each application is submitted, or on request in Teams, using the models your organisation approves.
A risk-rated vetting file and a clean vendor record queued for approval in your ERP.
Step by step
- 01
A supplier submits their application and documents.
- 02
The agent checks each document is present and current.
- 03
It verifies registration, tax status, B-BBEE and bank details.
- 04
It screens for sanctions, adverse media and conflicts with your employees.
- 05
It prepares the vetting file and vendor record.
- 06
Your vendor master team approves the supplier in the ERP.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Is the Thaba Civils application complete?"
- supplier
- Thaba Civils (Pty) Ltd
- erp
- SAP
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your supplier records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your supplier records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your supplier records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR SUPPLIER RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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