Conflict of Interest Screening Agent
The Conflict of Interest Screening Agent matches supplier directors and shareholders from CIPC data against employee and official declarations of interest and payroll data. It surfaces undeclared interests and related-party risks, a recurring AGSA audit finding in the public sector, so you can investigate and act before they become irregular expenditure.
Ideal forInternal audit teams
The difference
From 10-15 working days per full screening to 2-3 working days
Screening becomes a routine quarterly or continuous control instead of a once-a-year scramble ahead of the audit.
Done by hand
10-15 working days per full screening
With the Vanine agent
2-3 working days
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Address a recurring audit finding
Awards to suppliers linked to employees or officials who did not declare their interest feature regularly in AGSA reports. The agent finds these links proactively across your whole supplier base.
From sampling to full coverage
Manual checks can only sample a handful of suppliers. The agent screens every active supplier against every declaration, giving you complete coverage.
Evidence you can act on
Each match comes with the CIPC record, declaration and payment history behind it. Investigators start with a documented lead rather than a hunch.
Capabilities
Find undeclared supplier interests before the auditors do.
Built for SCM managers, internal audit, risk and compliance, and forensic teams in government departments, municipalities, SOEs and large private organisations.
Director and shareholder extraction
Retrieves directors and, where available, members and beneficial owners of active suppliers from CIPC data through your provider.
Declaration matching
Compares supplier-linked individuals to employee declarations of interest, SBD 4 declarations and financial disclosure records.
Payroll cross-checks
Matches ID numbers, names and bank accounts across payroll and the vendor master to detect employees or their relatives linked to suppliers.
Undeclared interest flags
Highlights links where no declaration exists or where the declaration conflicts with the SBD 4 submitted with a bid.
Related-party risk view
Shows payments and awards made to each flagged supplier and who approved them, so you can gauge exposure.
Case packs
Prepares a documented case pack for each flagged match for internal audit, compliance or forensic review.
How it works
From your systems to a result you sign off
Investigators confirm each match, and management decides on any disciplinary, supplier or reporting action.
Connect the places your employee and supplier records already live.
Vendor master and payment data from your ERP, payroll data, declaration registers and CIPC data through your subscription. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- SAP, Oracle, Sage and Syspro vendor and payroll data
- CIPC director data via WinDeed/LexisNexis or SearchWorks
- Declarations of interest registers
- CaseWare and TeamMate+
Runs headless on a schedule, with results available to authorised investigators in Teams or OpenAI Frontier. Personal information is processed under your POPIA controls and access rules.
A match register in Excel and documented case packs in a restricted SharePoint library or your audit system.
Step by step
- 01
The screening runs on schedule or ahead of an audit.
- 02
The agent pulls supplier directors and shareholders and your declarations and payroll data.
- 03
It matches individuals across the data sets and flags undeclared interests.
- 04
It builds case packs with payment and approval history for each match.
- 05
Authorised investigators review each case and decide on next steps.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Match supplier directors to our employees"
- entity
- Group
- period
- FY2026
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your employee and supplier records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your employee and supplier records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your employee and supplier records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR EMPLOYEE AND SUPPLIER RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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