Balance Sheet Reconciliation Agent
The Balance Sheet Reconciliation Agent reconciles every balance sheet account each month, from bank, debtors and creditors control accounts to accruals, prepayments, VAT, PAYE, loans and suspense. It explains each reconciling item with supporting evidence, ties VAT and payroll balances to the VAT201 and EMP201, and flags old or unexplained balances for clean-up.
Ideal forFinancial accountants
The difference
From 2-3 days per month-end to 1 day
Your finance team closes faster and arrives at year-end with a reconciled balance sheet and a ready audit file.
Done by hand
2-3 days per month-end
With the Vanine agent
1 day
Time returned to your team
60%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
No surprises at year-end
Unreconciled suspense and control accounts are a common source of audit queries and late adjustments. Monthly reconciliations with evidence mean your auditor or reviewer finds a clean file.
VAT and PAYE that agree with SARS
Differences between the ledger and what was declared on the VAT201 or EMP201 often surface only when SARS raises them. The agent ties the balances every month.
A close that finishes on time
Reconciliations are the slowest part of month-end. The agent prepares them so your team reviews and clears items rather than building schedules.
Capabilities
Every balance sheet account reconciled and explained, every month.
Built for financial accountants, financial controllers, accounting practices and in-house finance teams that run month-end close for South African companies.
Bank reconciliations
Matches ledger cash entries to bank statements and lists outstanding items, unmatched receipts and bank charges.
Control account reconciliations
Reconciles debtors and creditors control accounts to their age analyses and supplier statements, explaining every difference.
Accruals and prepayments
Rolls forward accrual and prepayment schedules, checks releases and flags balances that should have reversed.
VAT and payroll liabilities
Agrees the VAT control account to the VAT201 and the PAYE, UIF and SDL accounts to the EMP201 and payments made.
Loans and suspense clean-up
Reconciles shareholder, intercompany and third-party loans and analyses suspense accounts, proposing journals to clear them.
Ageing and risk flags
Highlights reconciling items older than your threshold or without evidence, so they are resolved before year-end.
How it works
From your systems to a result you sign off
The financial accountant reviews each reconciliation and the bookkeeper or controller approves any journals before posting.
Connect the places your ledger balances already live.
The trial balance and ledgers from your ERP or accounting system, bank statements, age analyses, supplier statements and VAT201 and EMP201 submissions. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Sage, Syspro, Dynamics 365 and Xero
- SAP
- SA bank statements and host-to-host files
- CaseWare and Draftworx
Runs headless on a schedule at month-end, with results reviewed in Teams, Excel or OpenAI Frontier.
Reconciliation working papers with evidence in Excel or SharePoint, proposed journals and an ageing report of open items.
Step by step
- 01
Month-end arrives and the ledger is ready for close.
- 02
The agent pulls balances, statements and supporting reports.
- 03
It reconciles each account and explains reconciling items with evidence.
- 04
It proposes journals and flags old or unexplained balances.
- 05
Your accountant reviews and signs off the reconciliations and approves journals.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Load the March trial balance"
- ledger
- Sage 300
- period
- March
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your ledger balances never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your ledger balances stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your ledger balances. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR LEDGER BALANCES NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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