Statement Reconciliation Agent
The Statement Reconciliation Agent compares thousands of transactions between any two sources, such as a bank statement and your general ledger, or a custodian statement and your portfolio system. It produces a clean exception report, so your team investigates differences instead of ticking matches.
Ideal forFinancial accounting teams
The difference
From days per month to minutes
Month-end closes sooner and your team's effort goes into resolving real differences rather than confirming the obvious.
Done by hand
Days per month
With the Vanine agent
Minutes
Time returned to your team
99%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
The biggest manual task at month-end
Reconciling EFT, DebiCheck and PayShap flows against the ledger is one of the largest manual jobs in South African finance teams and shared services. The agent takes it off their desks.
Handles the hard matches
One EFT deposit settling several invoices, or a reversed debit order, defeats simple matching rules. The agent handles one-to-many and many-to-many matches and suggests the reconciling items.
A workpaper your auditors accept
The output shows the full populations, the automatic matches and how every exception was resolved, ready for your audit file.
Capabilities
Stop ticking transactions. Start investigating the ones that matter.
Built for financial accountants, treasury and AR and AP teams, shared services centres and fund administrators in South Africa.
Intelligent transaction matching
Matches on amount, date proximity and fuzzy text across descriptions and payment references, raising your automated match rate.
Handles any data source
Reconciles any two sources, such as a scanned PDF bank statement against an export from SAP, Sage, Syspro or Xero, or a custodian statement against your portfolio system.
Complex matching logic
Handles one-to-many and many-to-many matches, such as one EFT deposit settling several invoices.
Automated exception reporting
Delivers a concise report of only the items that did not match, so your team can focus on investigation.
Suggested reconciling items
Identifies and categorises common reconciling items such as bank charges, interest, unallocated deposits, debit order and DebiCheck reversals, and EFT and PayShap timing differences.
Auditable workflow
Produces a reconciliation workpaper showing full populations, automatic matches and the resolution of every exception, ready for review in CaseWare or your audit file.
How it works
From your systems to a result you sign off
Your accountant reviews the exceptions and approves the reconciliation, and any adjusting journals are posted only after approval.
Connect the places your ledgers already live.
Bank files and statements, GL, AR and AP extracts from your ERP, and custodian or administrator statements via SFTP or SharePoint. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (SharePoint, Teams, Excel)
- SAP, Sage, Syspro, Xero, Dynamics 365 GL, AR and AP
- Bank files (PDF, CSV, MT940, CAMT.053)
- Fund administrator and custodian statements
- CaseWare
Runs headless on a daily or month-end schedule, with results available in Teams or OpenAI Frontier for follow-up questions.
An exception report and reconciliation workpaper in Excel, exportable to CaseWare, with open items routed to your team's queue.
Step by step
- 01
The reconciliation run starts on schedule or on request.
- 02
The agent loads both populations, for example the bank file and the GL extract.
- 03
It matches one-to-one, one-to-many and many-to-many, and suggests reconciling items.
- 04
It produces the exception report and reconciliation workpaper.
- 05
Your team investigates the exceptions and the reviewer signs off the reconciliation.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Match the Bidvest statement to our ledger"
- month
- 2026-09
- ledger
- Accounts payable
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your ledgers never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your ledgers stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your ledgers. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR LEDGERS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
