Spend Analytics Agent
The Spend Analytics Agent processes invoices, purchase orders and expense claims across your systems and extracts supplier, category, VAT and B-BBEE data into one consolidated view. It identifies spending trends, flags overruns and surfaces savings and supplier rationalisation opportunities, giving finance the visibility it needs to control costs and report preferential procurement spend with confidence.
Ideal forCFO office teams
The difference
From 40-60 hours per quarter to 2-4 hours
Your procurement and finance teams spend their quarter negotiating better terms and managing suppliers instead of compiling spend reports.
Done by hand
40-60 hours per quarter
With the Vanine agent
2-4 hours
Time returned to your team
95%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
B-BBEE reporting without the annual scramble
Preferential procurement and ESD scoring depend on accurate spend data that most firms still assemble in spreadsheets once a year for verification. The agent keeps that view current all year, with certificate and affidavit validity checked as it goes.
Savings you can act on
Duplicate suppliers, redundant services and out-of-line pricing are surfaced automatically, so procurement goes into negotiations with evidence rather than hunches.
An audit trail for every number
Each data point links back to its source invoice, giving auditors, B-BBEE verification agencies and, for public entities, PFMA and MFMA reviewers a verifiable record.
Capabilities
See every rand you spend, by supplier, category and B-BBEE status.
Built for CFOs, procurement and AP teams, B-BBEE and ESD managers, and supply chain management units in the public sector.
Automated invoice processing
Extracts supplier names, VAT numbers, amounts, line items and payment terms from invoices in any format, consolidating every source into one view.
Spending pattern recognition
Identifies trends across suppliers, categories and periods, including concentration risk, seasonal swings and rand exposure on imported goods and services.
Cost overrun detection
Flags invoices that exceed budget, purchase order values or historical averages, so you can step in before costs escalate.
Savings and supplier rationalisation
Finds duplicate suppliers, redundant services and pricing out of line with your benchmarks, highlighting clear negotiation opportunities.
Supplier performance and B-BBEE tracking
Tracks payment history, invoice accuracy and contract compliance, and checks B-BBEE certificate or sworn affidavit validity for preferential procurement reporting. Public sector users can also check suppliers against the CSD.
Audit-ready documentation
Links every extracted data point to its source invoice with citations, creating a verifiable record for audit and B-BBEE verification.
How it works
From your systems to a result you sign off
Supplier changes and renegotiations remain decisions for procurement. Outputs land ready for review and sign-off by your CFO or B-BBEE manager.
Connect the places your supplier data already live.
AP invoice listings, purchase orders and the supplier master from your ERP, invoice PDFs from SharePoint or the AP inbox, your B-BBEE certificate store and, for public entities, CSD supplier reports. Already use something else? We connect that too.
- OpenAI Frontier
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP, Oracle, Dynamics 365, Sage, Syspro, Xero
- Supplier master and B-BBEE certificate store
- Central Supplier Database (CSD) reports
- Your own AI platform or models
Runs on a quarterly or monthly schedule, and your team can query spend on demand in Teams, Copilot Studio or OpenAI Frontier.
Spend dashboards and Excel workbooks in SharePoint, with a preferential procurement schedule ready for your B-BBEE verification pack.
Step by step
- 01
The reporting period closes, or someone asks for a spend view in Teams or Frontier.
- 02
The agent pulls invoices, purchase orders and supplier records from your ERP and document stores.
- 03
It classifies spend, validates VAT and B-BBEE details and flags overruns, duplicates and savings opportunities.
- 04
It builds the spend report and preferential procurement schedule with every figure linked to source.
- 05
Procurement and finance review the findings and approve the report for management and verification.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Classify Q3 spend by category"
- quarter
- 2026-Q3
- entity
- Group
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your supplier data never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your supplier data stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your supplier data. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR SUPPLIER DATA NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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