Board Pack Agent
The Board Pack Agent pulls the month’s numbers and reports from finance, operations and risk, reconciles them, and assembles the pack in your approved template. It writes variance commentary, checks every figure agrees across sections, and flags what is late or missing, so your team finalises the pack instead of building it.
Ideal forCFO office teams
The difference
From 3-4 days per pack to 3-4 hours
Your reporting team finalises and checks the board pack instead of spending the week building it.
Done by hand
3-4 days per pack
With the Vanine agent
3-4 hours
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
The pack ready days earlier
Numbers and reports are pulled and assembled automatically, so the pack goes to directors with time for them to read it.
One set of numbers throughout
The agent checks that revenue, headcount and risk figures agree across every section, so directors are not asking which number is right.
Commentary that explains the numbers
Variance notes explain what moved and why, in plain language, so meetings spend time on decisions rather than on reading the tables.
Capabilities
The monthly board pack assembled, reconciled and formatted before the deadline.
Built for CFOs, company secretaries, executive assistants and reporting teams preparing board and executive committee packs.
Report assembly
Pulls the month’s financials, operational KPIs and risk reports into the board pack, section by section.
Variance notes
Writes commentary on the movements against budget, forecast and prior year, with the drivers behind each.
Template formatting
Lays out every section in your approved template, with consistent tables, charts and numbering.
Cross-section reconciliation
Checks that figures agree across the CFO report, operations report and risk register.
Submission tracking
Tracks which contributors have submitted their sections and chases the ones that are late.
Version control
Keeps every draft and change, so you can show what changed between the draft and final pack.
How it works
From your systems to a result you sign off
Your CFO and company secretary review and approve the pack before it goes to directors.
Connect the places your board papers already live.
Management accounts from your ERP, reports from Power BI, and section submissions in SharePoint or email. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- SAP, Sage, Syspro and Dynamics 365 management accounts
- Power BI and operational reporting
- Board portals such as Diligent and BoardPAC
Runs at month-end on a schedule, or on request in Teams, using the models your organisation approves.
A draft board pack in your Word or PowerPoint template, saved to SharePoint or your board portal.
Step by step
- 01
Month-end closes and the board pack cycle starts.
- 02
The agent pulls the numbers and collects section submissions.
- 03
It reconciles figures across every section.
- 04
It writes the variance commentary.
- 05
It assembles the pack in your approved template.
- 06
Your CFO and company secretary approve and publish it.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Assemble the September board pack"
- meeting
- Board, Oct 2026
- template
- Board pack v11
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your board papers never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your board papers stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your board papers. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR BOARD PAPERS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
