Lease Abstraction Agent
The Lease Abstraction Agent reads lease agreements, addenda and renewals, and captures rent, escalations, deposits, renewal options, break clauses and recoveries into your property system. Every field links back to the clause it came from, so your portfolio data matches what was actually signed.
Ideal forProperty management teams
The difference
From 2-3 hours to 5 minutes per lease
Your lease administrators check abstracts instead of writing them, and your portfolio data is complete.
Done by hand
2-3 hours per lease
With the Vanine agent
5 minutes per lease
Time returned to your team
95%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
No more missed escalations
Escalation dates and rates are captured from every lease and addendum, so rent is billed correctly from the right month.
Critical dates you can trust
Renewal options, break clauses and notice periods are pulled into one schedule, so you act before the window closes, not after.
Portfolio data that matches the lease
Every field in your property system links to the clause it came from, which makes audits, IFRS 16 and acquisitions far easier.
Capabilities
Every rent, escalation and critical date, captured from the lease itself.
Built for property managers, asset managers, lease administrators and finance teams at REITs, landlords and large tenants in South Africa.
Clause extraction
Captures parties, premises, term, rent, deposits, recoveries and permitted use from leases in any format, including scans.
Escalation schedules
Builds the full rent schedule from fixed, CPI-linked and stepped escalations across the lease and every addendum.
Critical dates
Lists renewal options, break clauses, notice periods and expiries in one schedule, with reminders set ahead of each.
Addendum reconciliation
Applies addenda and renewals in order so the abstract reflects the lease as it stands today.
Recoveries and operating costs
Captures rates, utilities, operating cost recoveries and their allocation basis for billing.
Cited to the clause
Links every captured field to its clause and page, so your team can verify it in seconds.
How it works
From your systems to a result you sign off
Your lease administrator reviews each abstract before it is loaded into the property system.
Connect the places your leases already live.
Signed leases, addenda and renewals from SharePoint or your document management system, including scanned copies. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- MDA, Yardi and SAP RE-FX property systems
- Lease repositories in SharePoint and document management systems
- Excel lease schedules and IFRS 16 models
Runs as new leases are signed, or across the whole portfolio on request, using the models your organisation approves.
Lease abstracts and rent schedules loaded into MDA, Yardi or SAP, with a critical dates schedule in Excel.
Step by step
- 01
A lease, addendum or renewal is signed and filed.
- 02
The agent reads it and any earlier documents for the same premises.
- 03
It captures every commercial term and critical date.
- 04
It builds the rent and escalation schedule.
- 05
Your lease administrator reviews the abstract against the cited clauses.
- 06
The approved abstract is loaded into your property system.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Abstract the Menlyn shop 14 lease"
- property
- Menlyn, shop 14
- system
- MDA
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your leases never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your leases stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your leases. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR LEASES NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
