Contract Instruction Agent
The Contract Instruction Agent drafts contract instructions, site instructions and principal agent, project manager or engineer instructions in the correct form for your contract. It checks that the issuer has the authority to give the instruction, whether it changes the works and counts as a variation or compensation event, and estimates the likely cost and time impact. Every instruction is logged in a numbered register that the quantity surveyor uses for valuations and the final account.
Ideal forPrincipal agents
The difference
From 1-2 hours per instruction to 15-20 minutes
Principal agents issue instructions the same day with the cost and time picture attached, and the quantity surveyor starts each valuation from a clean register.
Done by hand
1-2 hours per instruction
With the Vanine agent
15-20 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Instructions that hold up contractually
Informal instructions given verbally or on WhatsApp are a common source of disputes. Issuing them in the correct form, by the right person, protects both employer and contractor.
No surprise variations
Knowing early that an instruction changes scope, cost or time lets the client approve the budget impact before work proceeds, rather than discovering it in the final account.
A complete register for the final account
Every instruction numbered, dated and linked to its cost estimate makes valuations, cost reports and final account negotiations faster and less contested.
Capabilities
Instructions in the right contract form, checked for authority, cost and time.
Built for principal agents, project managers, engineers and quantity surveyors at South African consulting practices and client organisations administering JBCC, NEC, GCC 2015 and FIDIC contracts.
Correct contract form
Drafts instructions with the terminology and clause references of your contract: JBCC contract instructions from the principal agent, NEC project manager instructions, or engineer's instructions under GCC 2015 and FIDIC.
Authority check
Checks the instruction against the authority in the contract data and appointments, and flags instructions from someone without authority or above a client approval limit.
Variation and compensation event test
Assesses whether the instruction changes the works, making it a variation under JBCC, GCC 2015 or FIDIC or a compensation event under NEC, and flags the notice and quotation steps that follow.
Cost and time estimate
Prepares an indicative cost impact from BoQ rates or the activity schedule and an initial view of the programme impact, for the quantity surveyor and planner to confirm.
Instruction register
Numbers and logs every instruction with date, issuer, description, contract reference, status, and estimated and agreed values.
Site instruction confirmation
Picks up verbal or informal instructions recorded in minutes, emails and site messages and prepares them as formal instructions for confirmation, so nothing is left undocumented.
How it works
From your systems to a result you sign off
The principal agent, project manager or engineer reviews and signs every instruction, and the quantity surveyor values any variation. Budget approval for scope changes stays with the client.
Connect the places your contract instructions already live.
The contract, contract data and appointments, the BoQ or activity schedule, the programme, and instruction requests from minutes, email, Aconex or Procore. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Aconex
- Procore
- Candy and WinQS
- DocuSign or Adobe Sign
Runs on request in Teams, Copilot Studio or OpenAI Frontier, or on your own AI platform, using the models your organisation approves.
A draft instruction in Word on your contract form or letterhead, an updated instruction register in Excel and a cost and time note for the quantity surveyor.
Step by step
- 01
A change is requested by the team or an informal instruction is picked up from minutes.
- 02
The agent drafts the instruction in the correct contract form and checks the issuer's authority.
- 03
It tests whether the instruction is a variation or compensation event and flags the notice steps.
- 04
It estimates the cost and time impact and logs the instruction in the register.
- 05
The principal agent or project manager reviews and signs the instruction, with client approval where needed.
- 06
The signed instruction is issued and the quantity surveyor values it for the next payment certificate.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Can this person issue the instruction?"
- contract
- JBCC PBA
- instruction
- CI 047
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your contract instructions never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your contract instructions stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your contract instructions. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CONTRACT INSTRUCTIONS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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