NEC Early Warning and Compensation Event Agent
The NEC Early Warning and Compensation Event Agent tracks early warnings and compensation events across your NEC contract, checks notification and reply periods, and drafts quotations and assessments. It keeps the early warning and compensation event registers current, so the project manager and contractor always work from the same picture.
Ideal forProject managers
The difference
From 3-5 hours per compensation event to 45-60 minutes
Your team spends its time agreeing change and reducing risk instead of chasing deadlines and paperwork.
Done by hand
3-5 hours per compensation event
With the Vanine agent
45-60 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Deadlines managed, not missed
NEC runs on strict notification and reply periods, and missing them can lose entitlement or trigger deemed acceptance. The agent tracks every clock and warns both parties in time.
Collaborative risk management
Early warnings only work when they are raised and discussed promptly. The agent keeps the register and risk reduction meeting agendas current.
Quotations that are faster to agree
Well-structured quotations built on the Defined Cost and fee rules shorten the back and forth between contractor and project manager.
Capabilities
Keep every NEC early warning and compensation event on time and on record.
Built for NEC project managers, supervisors, contractors' commercial teams and quantity surveyors on NEC3 and NEC4 contracts for clients such as Eskom, Transnet and SANRAL.
Early warning register
Logs early warnings from correspondence and meetings, records proposed actions and owners, and prepares risk reduction meeting agendas.
Compensation event identification
Reads instructions, communications and site records and flags events that may be compensation events under the contract.
Notification period tracking
Tracks the contractor's notification period, the project manager's reply period and quotation deadlines, and warns before each lapses.
Quotation drafting
Drafts compensation event quotations using the Schedule of Cost Components and fee percentage, with a programme impact assessment.
Project manager assessments
Supports the project manager with draft assessments where a quotation is not accepted or not submitted in time.
Register and status reporting
Keeps the compensation event register current with status, values and time impacts, and reports the forecast Prices and Completion Date.
How it works
From your systems to a result you sign off
The contractor submits quotations and the project manager accepts or assesses them. The agent drafts, people decide.
Connect the places your contract communications already live.
NEC communications, instructions and early warnings from Aconex, Procore, your NEC contract management tool or Outlook, plus the Accepted Programme from Primavera P6. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Aconex
- Procore
- Primavera P6
- CEMAR or your NEC contract management tool
Runs continuously on contract communications or on request in Teams or OpenAI Frontier, using the models your organisation approves.
Updated early warning and compensation event registers, draft quotations and assessments, and deadline alerts.
Step by step
- 01
A communication, instruction or early warning is issued on the project.
- 02
The agent logs it and checks whether it may be a compensation event.
- 03
It starts the relevant notification and reply clocks and sends reminders.
- 04
It drafts the quotation or assessment with cost and programme impact.
- 05
The contractor or project manager reviews, amends and issues it.
- 06
The registers and forecast reports update automatically.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Which NEC periods are running or missed?"
- contract
- NEC4 ECC
- open CEs
- 18
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your contract communications never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your contract communications stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your contract communications. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CONTRACT COMMUNICATIONS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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