Final Account Agent
The Final Account Agent assembles the final account from the bill of quantities, remeasurements, variations, claims and payment certificates, and reconciles it to payments made. It prepares the agreement pack and a close-out summary, so the contract sum, adjustments and final balance are clear to everyone who has to sign.
Ideal forQuantity surveyors
The difference
From 4-6 weeks per project to 1-2 weeks
Your quantity surveyors close accounts sooner, retention is released on time and final cost is known earlier.
Done by hand
4-6 weeks per project
With the Vanine agent
1-2 weeks
Time returned to your team
70%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Close projects instead of carrying them
Final accounts often drag on for months after practical completion, tying up retention and management time. The agent pulls the whole history together in one pass.
Fewer disputes at the end
Most final account disagreements come from unreconciled items. Every adjustment is traced to its instruction, measurement or certificate.
Ready for audit
Public clients need a clean record for AGSA and funders expect a documented close-out. The pack is structured, complete and evidenced.
Capabilities
Close out the final account faster, with every rand reconciled.
Built for quantity surveyors, principal agents, contractors' commercial managers, developers and public-sector project teams closing out South African construction contracts.
Contract sum adjustment
Builds the final account from the contract sum, adjusting for provisional sums, prime cost sums and remeasured provisional quantities.
Variation and claim schedule
Consolidates all approved variations, compensation events and settled claims with their agreed values and references.
Certificate reconciliation
Reconciles the final account to every interim payment certificate, CPAP adjustment, retention held and released, and payments made.
Outstanding items list
Lists unresolved items, disputed values and missing evidence so they can be settled before the account is agreed.
Agreement pack
Prepares the final account statement, summaries and supporting schedules in the format the parties need to sign.
Close-out summary
Produces a management summary of final cost against budget, key variances and lessons for future projects.
How it works
From your systems to a result you sign off
The quantity surveyor reviews and agrees the final account with the contractor. The parties sign the agreement and the principal agent issues the final certificate.
Connect the places your final accounts already live.
The BoQ, remeasurements, variation and claims registers, and payment certificates from Candy, WinQS, Excel, Procore, Aconex or SharePoint, plus payments from your ERP. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Candy
- WinQS and BuildSmart
- Procore and Aconex
- SAP, Syspro and Sage ERP
Runs on request in Teams or OpenAI Frontier, or on your own AI platform, using the models your organisation approves.
A draft final account, reconciliation schedules and agreement pack in Excel and Word, with a close-out summary.
Step by step
- 01
The project reaches practical completion and close-out begins.
- 02
The agent collects the BoQ, remeasurements, registers, certificates and payment records.
- 03
It builds the adjusted contract sum and reconciles it to all certificates and payments.
- 04
It lists outstanding and disputed items for resolution.
- 05
The quantity surveyor reviews and negotiates the final figures with the contractor.
- 06
The parties sign the agreement pack and the final certificate is issued.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Include the remeasured quantities"
- project
- District hospital
- variations
- 86
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your final accounts never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your final accounts stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your final accounts. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR FINAL ACCOUNTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
