Contract Obligations Tracker Agent
The Contract Obligations Tracker Agent reads your supplier contracts and extracts obligations, SLAs, price escalation clauses, penalties, guarantees and renewal and expiry dates. It builds a live obligations register and sends reminders to the right owners, so contracts are managed actively rather than filed and forgotten.
Ideal forContract management teams
The difference
From 3-4 hours per contract to 20-30 minutes
Contract managers spend their time managing suppliers rather than reading contracts to find dates and clauses.
Done by hand
3-4 hours per contract
With the Vanine agent
20-30 minutes
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Contracts that do not lapse by accident
Expired contracts lead to unplanned extensions and, in the public sector, irregular expenditure. You see every expiry and notice period well in advance.
Suppliers held to what they signed
SLAs and penalties only help if someone tracks them. The register gives contract owners the terms they need to manage performance.
Guarantees that are still valid
Performance guarantees and retention securities often expire unnoticed. Timely reminders mean you can call for renewal before cover lapses.
Capabilities
Never miss a renewal, penalty or guarantee expiry again.
Built for contract managers, procurement and legal teams, SCM units and finance managers in South African companies, SOEs, municipalities and government departments.
Obligation extraction
Identifies duties for both parties, deliverables, reporting requirements and notice periods from contracts in Word or PDF.
SLA and penalty capture
Records service levels, measurement methods, service credits and penalty clauses so performance can be tested against them.
Price escalation clauses
Captures escalation dates and formulas, whether fixed percentages, CPI-linked or contract price adjustment formulas in construction contracts.
Guarantees and securities
Tracks performance guarantees, retention and insurance requirements with their expiry dates and the parties responsible.
Renewal and expiry alerts
Sends reminders ahead of renewal, notice and expiry dates to contract owners in Outlook or Teams, with the clause attached.
Live obligations register
Maintains a searchable register in SharePoint or Excel, linked back to the source clauses for audit and handover.
How it works
From your systems to a result you sign off
Contract owners confirm extracted terms before they go live in the register, and legal decides on renewal, termination or penalty action.
Connect the places your contracts already live.
Signed supplier contracts, addenda and variations from SharePoint, iManage or your CLM and P2P platforms. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP Ariba and Coupa contract modules
- iManage and SharePoint contract repositories
- DocuSign and Adobe Sign
Runs when a new contract is signed and on a daily schedule for reminders, in Teams, Copilot Studio or OpenAI Frontier using your approved models.
A live obligations register in SharePoint or Excel and reminders in Outlook and Teams.
Step by step
- 01
A signed contract is saved to the repository.
- 02
The agent extracts obligations, SLAs, escalations, guarantees and key dates.
- 03
The contract owner reviews and confirms the extracted terms.
- 04
The terms are added to the live register.
- 05
Reminders go out ahead of each key date.
- 06
The contract owner and legal decide on renewal, extension or enforcement.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Extract obligations from the FM contracts"
- portfolio
- Facilities
- contracts
- 14
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your contracts never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your contracts stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your contracts. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CONTRACTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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