Contract Value Leakage Agent
The Contract Value Leakage Agent compares invoices and payments against contracted rates, escalation formulas and volume discount tiers. It finds overbilling, escalations applied early or at the wrong rate, missed rebates and spend placed outside contract, and quantifies what can be recovered.
Ideal forProcurement teams
The difference
From 5-8 working days per supplier review to 1 working day
You can review every major supplier every year rather than sampling a few, and recover leakage while it is still current.
Done by hand
5-8 working days per supplier review
With the Vanine agent
1 working day
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Money back on the table
Negotiated rates erode quietly after signature. The agent quantifies overbilling so you can recover it with evidence.
Escalations applied correctly
Annual escalations are often applied early, compounded incorrectly or at the wrong index. Every increase is checked against the contract formula.
Contracts that deliver their value
Volume discounts and rebates only work if spend flows through the contract. You see leakage by business unit and supplier.
Capabilities
Recover what suppliers overbilled and claim every discount you negotiated.
Built for procurement directors, finance managers, internal audit and contract managers in South African corporates, SOEs and public entities with large supplier contracts.
Rate card matching
Compares each invoiced line with the contracted rate for that item, service or role, flagging differences above your tolerance.
Escalation verification
Recalculates price escalations using the contract's formula, index and effective date and compares the result with invoiced prices.
Volume discount and rebate tracking
Tracks cumulative spend against discount tiers and rebate thresholds in the contract and flags credits not yet received.
Out-of-contract spend
Identifies purchases of contracted items from non-contracted suppliers or at non-contract prices.
Recovery schedule
Quantifies overbilling and missed credits by supplier and period, with invoice and clause references for each item.
Supplier query pack
Drafts a clear, evidence-based query letter for each supplier to support recovery discussions.
How it works
From your systems to a result you sign off
Your procurement and finance leads review each finding and decide which recoveries to pursue, and any credit note or set-off is approved by an authorised person.
Connect the places your contracts and payments already live.
Invoice and payment history from your ERP and P2P platform, and contract terms from your contract repository or obligations register. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP, Oracle, Sage, Syspro, Dynamics 365
- SAP Ariba and Coupa
- Contract repositories in SharePoint or iManage
Runs as a scheduled review per supplier or category, with results explored in Teams or OpenAI Frontier using your approved models.
A recovery schedule, leakage dashboard and draft supplier query letters in Excel and Word.
Step by step
- 01
A supplier or category is selected for review.
- 02
The agent pulls contract terms and the related invoices and payments.
- 03
It tests rates, escalations, discounts and contract coverage.
- 04
It builds the recovery schedule and draft supplier queries.
- 05
Your procurement and finance leads review the findings and approve recovery action.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Pull the pricing terms from the MSA"
- supplier
- Telecoms provider
- period
- 24 months
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your contracts and payments never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your contracts and payments stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your contracts and payments. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CONTRACTS AND PAYMENTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
