Entitlement Recovery Audit Agent
The Entitlement Recovery Audit Agent sweeps the full project record, including minutes, site diaries, RFIs, technical queries and correspondence, for events that gave you a right to time or money but were never formally notified. It tests each event against the entitlement and notice clauses of your JBCC, NEC, GCC 2015 or FIDIC contract, separates what is still recoverable from what is time-barred, and puts a value on both.
Ideal forCommercial directors
The difference
From 3-4 weeks per project audit to 3-4 days
Your commercial team knows what each project has left on the table, while there is still time to recover it.
Done by hand
3-4 weeks per project audit
With the Vanine agent
3-4 days
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Entitlement hiding in the minutes
Late drawings, restricted access and client changes are often recorded in minutes and diaries but never turned into a notice. The agent finds them before the time bar does.
A number for the board
Each project audit ends in a recoverable value and a forfeited value, so leadership sees exactly what weak contract administration is costing.
Lessons that change behaviour
The forfeited list shows which kinds of events your teams miss most often, by project and by site team.
Capabilities
Find the claims your project already earned but never notified.
Built for commercial directors, contracts managers, claims consultants and quantity surveyors at South African main contractors, and for employers' teams anticipating claims on building and civil projects.
Record sweep
Reads minutes, diaries, RFIs, technical queries, early warnings and correspondence across the full life of the project.
Event identification
Flags late information, access restrictions, employer changes, suspensions, unforeseen conditions and other events that can give rise to entitlement.
Entitlement test
Tests each event against the contract's grounds for extension of time and additional payment, including your amendments.
Notice status
Checks whether a notice was issued and whether the notice period has passed, using the actual contract terms rather than standard ones.
Recoverable value
Estimates time and cost for each recoverable event from the programme, preliminaries and rates.
Draft notices
Drafts notices for events still inside the notice period, with linked evidence, ready for your contracts manager.
How it works
From your systems to a result you sign off
Your contracts manager decides which events to pursue and signs every notice before it is issued.
Connect the places your project records already live.
Minutes, diaries, RFIs and correspondence from Aconex, Procore, SharePoint and Outlook, plus the contract, its amendments and programme updates from Primavera P6 or MS Project. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Procore and Aconex
- Microsoft 365 (Outlook, Teams, SharePoint)
- Primavera P6 and MS Project
- Candy and WinQS
Runs as a one-off audit on a live or completed project, then weekly on live projects, or on request in Teams or OpenAI Frontier.
An entitlement register in Excel with recoverable and forfeited values, draft notices in Word, and evidence packs in SharePoint.
Step by step
- 01
The agent is pointed at a project's document control system, correspondence and contract.
- 02
It reads the full record and builds a chronology of potential entitlement events.
- 03
It tests each event against the contract's entitlement and notice clauses.
- 04
It separates recoverable events from time-barred ones and values each.
- 05
It drafts notices for events still in time, with linked evidence.
- 06
Your contracts manager reviews, decides and signs before anything is issued.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Which events on Block C were never notified?"
- project
- Block C, Midrand
- contract
- JBCC PBA
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your project records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your project records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your project records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR PROJECT RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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