Escalation Recovery Agent
The Escalation Recovery Agent audits contract price adjustment across every contract in your portfolio, recalculating each past certificate with the correct CPAP indices, base month, coefficients and eligible values. It tracks Stats SA index revisions, catches under-recovery from provisional indices that were never trued up, and prepares the recovery schedule for each contract.
Ideal forCommercial managers
The difference
From 2-3 days per contract audit to 2-3 hours
Your commercial team recovers escalation it was already entitled to, across every live and recently closed contract.
Done by hand
2-3 days per contract audit
With the Vanine agent
2-3 hours
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Small errors, large totals
A wrong base month, a missed index revision or a value wrongly excluded costs little each month and a great deal over a three-year contract. The agent finds every one.
Provisional indices trued up
Certificates are often calculated on provisional indices that are later revised. The agent recalculates when final indices are published and shows the difference owed.
One view across every contract
Each contract has its own formula, coefficients and index series. The agent holds them all and audits them the same way.
Capabilities
Recover every rand of contract price adjustment across the portfolio.
Built for commercial managers, quantity surveyors and financial controllers at South African contractors and developers with several contracts carrying CPAP or Haylett formula escalation.
Contract data capture
Reads each contract's escalation clause, formula, base month, coefficients, index series and non-adjustable portion.
Certificate recalculation
Recalculates the adjustment on every past certificate using the correct indices and eligible values.
Index revision tracking
Monitors Stats SA CPAP releases and flags certificates calculated on indices that have since been revised.
Late completion rules
Applies the contract's rules for indices after the due completion date.
Under and over-recovery report
Shows the difference per certificate and per contract, with the calculation behind each figure.
Recovery schedule
Drafts a recovery schedule and covering letter for each contract, ready for the commercial manager.
How it works
From your systems to a result you sign off
Your commercial manager reviews each recovery schedule and decides what to submit to the principal agent or engineer.
Connect the places your contract records already live.
Contracts and contract data from SharePoint, certified payment certificates from Candy, WinQS or your ERP, and the published Stats SA CPAP indices. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Candy and WinQS
- SAP, Syspro and Sage ERP
- Stats SA CPAP indices
- SharePoint and Excel
Runs monthly when new indices are published, as a one-off audit of a closed contract, or on request in Teams or OpenAI Frontier.
A portfolio escalation register in Excel, recalculation workings per certificate, and draft recovery schedules in Word.
Step by step
- 01
The agent reads each contract's escalation provisions and builds its formula.
- 02
It loads every certified payment certificate and the eligible values.
- 03
It recalculates each adjustment using final published indices.
- 04
It flags differences, index revisions and late completion effects.
- 05
It drafts a recovery schedule per contract.
- 06
Your commercial manager reviews and submits.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Audit escalation on all live contracts"
- contracts
- 9 live
- formula
- CPAP Haylett
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your contract records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your contract records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your contract records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR CONTRACT RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
