Fixed Asset Register Agent
The Fixed Asset Register Agent keeps the fixed asset register up to date from purchase invoices, disposals and transfers. It calculates IFRS depreciation alongside tax allowances such as section 11(e) wear-and-tear using SARS Interpretation Note 47 write-off periods, section 12C and section 13 building allowances, accounts for IFRS 16 right-of-use assets, and produces the deferred tax and asset schedules for the annual financial statements.
Ideal forFinancial accountants
The difference
From 1-2 days at year-end to 3-4 hours
Your accountants finalise the asset and deferred tax notes in hours, with a register that ties to the tax computation.
Done by hand
1-2 days at year-end
With the Vanine agent
3-4 hours
Time returned to your team
70%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Two sets of numbers, one register
Accounting depreciation and tax allowances rarely match, and the difference drives deferred tax. The agent keeps both in one register so the reconciliation is always ready.
Allowances you are entitled to
Missed section 12C or wear-and-tear claims cost real tax. The agent identifies qualifying assets and applies the right write-off period from the outset.
AFS notes without the rebuild
The property, plant and equipment note, lease note and deferred tax note take hours to assemble each year. The agent produces them directly from the register.
Capabilities
Accounting and tax depreciation side by side, with deferred tax done.
Built for financial accountants, accounting practices, tax teams and in-house finance teams that maintain fixed asset registers and prepare AFS for South African companies.
Register maintenance
Adds assets from purchase invoices, records disposals, transfers and scrappings, and keeps location and asset class details current.
IFRS depreciation
Calculates depreciation under IAS 16 and amortisation under IAS 38 using your useful lives and residual values, and flags indicators of impairment under IAS 36.
Tax allowances
Calculates section 11(e) wear-and-tear using Interpretation Note 47 write-off periods, section 12C, section 13 building allowances and section 12B where applicable.
IFRS 16 leases
Builds right-of-use assets and lease liabilities from lease agreements and calculates depreciation and interest for each period.
Deferred tax schedule
Compares carrying amounts with tax values and calculates deferred tax under IAS 12 at the 27% corporate rate.
AFS schedules
Produces asset movement schedules, the lease note and the deferred tax note in the format your AFS template expects.
How it works
From your systems to a result you sign off
The financial accountant approves asset classifications and useful lives, and the bookkeeper or controller approves depreciation journals before posting.
Connect the places your asset registers already live.
Purchase invoices, disposal records and lease agreements from your ERP, SharePoint or the client file, plus the prior-year register. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Sage, Syspro, Dynamics 365 and Xero
- SAP fixed asset modules
- CaseWare and Draftworx
- Excel asset registers
Runs monthly or at year-end on a schedule, or on request in Teams or OpenAI Frontier.
An updated fixed asset register, depreciation and tax allowance schedules, deferred tax calculation and AFS notes in Excel, CaseWare or Draftworx.
Step by step
- 01
New invoices, disposals or leases are recorded.
- 02
The agent updates the register and classifies each asset.
- 03
It calculates IFRS depreciation and tax allowances side by side.
- 04
It prepares the lease, deferred tax and asset movement schedules.
- 05
Your accountant reviews classifications and approves the journals.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Capture the year’s capex invoices"
- entity
- Logistics company
- year
- FY2025
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your asset registers never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your asset registers stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your asset registers. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR ASSET REGISTERS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
