Management Accounts and Commentary Agent
The Management Accounts and Commentary Agent produces monthly management accounts from the trial balance, with budget and prior-year comparisons, key performance indicators and cash flow. It writes a plain-language commentary that explains what moved and why, in your practice or company template, ready for the financial manager to review before it goes to owners or the board.
Ideal forFinancial managers
The difference
From 1-2 days per month to 5-7 hours
Your finance team delivers the pack earlier and spends its time testing the commentary and advising, rather than formatting tables.
Done by hand
1-2 days per month
With the Vanine agent
5-7 hours
Time returned to your team
50%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Numbers with a story
Owners and boards want to know why margin fell or cash tightened, not just see a variance column. The agent drafts commentary that links the numbers to what happened in the business.
A pack out in days, not weeks
Management accounts often arrive too late to act on. The agent builds the pack as soon as the trial balance is closed.
A service practices can scale
For practices, management accounts are a valuable recurring service but hard to staff. The agent makes it practical to offer to more clients with the same team.
Capabilities
Monthly management accounts with commentary owners and boards actually read.
Built for financial managers, accounting practices offering outsourced CFO services, and in-house finance teams reporting to South African owners, boards and lenders.
Trial balance mapping
Maps the trial balance to your reporting structure and checks that it balances and ties to the prior month.
Comparisons and variances
Compares actuals with budget and the prior year, and highlights the variances that matter by size and trend.
KPI calculation
Calculates gross margin, debtors and creditors days, stock days, cash runway and other KPIs you choose.
Cash flow view
Prepares a cash flow summary and movement in working capital so owners can see where cash went.
Plain-language commentary
Drafts commentary in clear language for owners and boards, explaining what drove the results and what to watch next month.
House template output
Produces the pack in your practice or company template in Excel, Word or PowerPoint.
How it works
From your systems to a result you sign off
The financial manager or engagement partner reviews and approves the pack and commentary before it reaches owners or the board.
Connect the places your management accounts already live.
The closed trial balance from your accounting system or ERP, budgets and forecasts in Excel, and operational data where available. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Xero, Sage, Syspro and Dynamics 365
- SAP
- Excel and Power BI
- Budget and forecast workbooks
Runs once the month is closed, on a schedule or on request in Teams or OpenAI Frontier.
A management accounts pack with commentary in Excel, Word or PowerPoint, saved to SharePoint for distribution.
Step by step
- 01
The month is closed and the trial balance is final.
- 02
The agent maps the trial balance and calculates comparisons and KPIs.
- 03
It drafts the commentary and builds the pack in your template.
- 04
Your financial manager reviews and edits the commentary.
- 05
The approved pack is shared with owners or the board.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Map the trial balance to the pack"
- entity
- Wholesale distributor
- period
- March
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your management accounts never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your management accounts stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your management accounts. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR MANAGEMENT ACCOUNTS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
