Month-End Close Agent
The Month-End Close Agent runs your close checklist from start to finish: it prepares accruals, prepayments and recurring journals, reconciles balance sheet accounts to bank statements and subledgers, and flags unusual movements for review. It tracks every task and owner so your team knows exactly what is outstanding and the books close on time.
Ideal forFinancial controllers
The difference
From 30-40 hours of close tasks per month to 10-14 hours
Your finance team moves from assembling numbers to analysing them, and management receives reliable results sooner each month.
Done by hand
30-40 hours of close tasks per month
With the Vanine agent
10-14 hours
Time returned to your team
65%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
A close that finishes on schedule
Month-end slips when tasks sit with one person or wait on another. The agent tracks every checklist item and dependency, so bottlenecks show up while there is still time to fix them.
Reconciliations that actually reconcile
Unreconciled balances become year-end audit findings. The agent reconciles each balance sheet account monthly, so differences are cleared while the detail is still fresh.
Stronger internal financial controls
Every journal and reconciliation carries an evidence trail and reviewer approval, supporting your control environment and, for listed companies, the CEO and CFO responsibility statement on internal financial controls.
Capabilities
Close the books on time, every month, with reconciliations you trust.
Built for financial controllers, financial accountants and finance teams at South African companies and groups running a monthly close in SAP, Sage, Syspro, Dynamics 365 or Xero.
Close checklist management
Runs your month-end checklist with owners, due dates and dependencies, and sends reminders so tasks are completed in the right order.
Accruals and prepayments
Identifies accruals from open purchase orders, goods received and recurring costs, and calculates prepayment releases from your prepayment schedules.
Recurring journal preparation
Prepares recurring and standard journals, such as depreciation, allocations and IFRS 16 lease entries, as drafts for approval before posting.
Balance sheet reconciliations
Reconciles bank, debtors, creditors, VAT, payroll control and suspense accounts to statements and subledgers, and lists reconciling items with ageing.
Flux and unusual movement analysis
Compares balances and expenses with prior months and budget, flagging unusual movements with a short explanation for your review.
Close status reporting
Produces a close dashboard showing completed and outstanding tasks, open reconciling items and journals awaiting approval.
How it works
From your systems to a result you sign off
Your finance manager reviews and approves every journal before it is posted, and signs off each reconciliation.
Connect the places your financial records already live.
Trial balance, subledgers and open purchase orders from your ERP, bank statement files, and prepayment and accrual schedules in Excel or SharePoint. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP, Sage, Syspro, Dynamics 365, Xero
- Bank statement files (MT940, CAMT.053, CSV)
Runs on a schedule across the close calendar, and on request in Teams or OpenAI Frontier, using the models your organisation approves.
Draft journals in your ERP for approval, reconciliations and flux analysis in Excel, and a close status dashboard in Teams or SharePoint.
Step by step
- 01
The period ends and the agent opens the close checklist with owners and due dates.
- 02
It pulls the trial balance, subledgers, bank statements and supporting schedules.
- 03
It prepares accruals, prepayments and recurring journals as drafts.
- 04
It reconciles balance sheet accounts and flags unusual movements.
- 05
Your finance manager reviews and approves journals and reconciliations.
- 06
Approved journals are posted and the close report goes to management.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Prepare the month-end accruals"
- company
- Distribution business
- period
- August
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your financial records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your financial records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your financial records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR FINANCIAL RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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