Payroll Input Validation Agent
The Payroll Input Validation Agent checks monthly payroll inputs before the run: new hires, terminations, overtime, leave, commission, ETI eligibility, UIF and SDL, tax directives and bank detail changes. It compares inputs with source documents and prior months, and flags errors and fraud risks for the payroll manager to resolve before the run is approved.
Ideal forPayroll administrators
The difference
From 3-4 hours per payroll run to 1-1.5 hours
Your payroll team goes into every run with the inputs verified, and the payroll manager approves with confidence.
Done by hand
3-4 hours per payroll run
With the Vanine agent
1-1.5 hours
Time returned to your team
65%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Errors fixed before they are paid
Correcting an overpayment or a wrong PAYE deduction after payday is slow and awkward. The agent catches the mistake while it is still an input.
Bank detail fraud stopped
Fraudulent bank detail changes are a well-known payroll risk. Every change is flagged for independent verification before money moves.
Clean EMP201 and EMP501 data
Wrong ETI claims, missing tax numbers and directive mismatches create problems at EMP501 time. The agent checks them monthly so reconciliations are straightforward.
Capabilities
Catch payroll errors and fraud before the run, not after payday.
Built for payroll administrators, payroll managers, accounting practices running outsourced payroll, and HR and finance teams at South African employers.
Starter and leaver checks
Confirms new hires have contracts, tax numbers and bank details, and that terminations carry the right final pay and leave payout.
Overtime, leave and commission
Compares variable inputs with timesheets, leave records and commission schedules, flagging unusual amounts against prior months.
ETI eligibility
Tests each employee's ETI eligibility, including age, remuneration and employment period, so the incentive is claimed correctly on the EMP201.
UIF, SDL and PAYE checks
Checks UIF and SDL calculations and confirms tax directives are captured and applied to the right employees and payments.
Bank detail change alerts
Flags every bank detail change, especially close to the run, for independent verification with the employee.
Variance and fraud review
Compares the payroll with last month by employee and cost centre, and highlights ghost employees, duplicates and unexplained increases.
How it works
From your systems to a result you sign off
The payroll manager resolves exceptions and approves the payroll run. Salary payments are released through your normal bank approval process.
Connect the places your payroll data already live.
Payroll input files and reports from Sage 300 People, Sage VIP, SimplePay or PaySpace, HR records, timesheets and approved change forms. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Sage 300 People and Sage VIP
- SimplePay
- PaySpace
- HR systems and timekeeping exports
Runs before each payroll cut-off on a schedule, with exceptions reviewed in Teams or OpenAI Frontier.
An input validation report and exceptions list in Excel or SharePoint, with each flag linked to the source document.
Step by step
- 01
Payroll inputs are captured ahead of cut-off.
- 02
The agent reads inputs, HR records and prior-month payroll.
- 03
It checks starters, leavers, variables, ETI, statutory deductions and directives.
- 04
It flags bank detail changes and unusual variances.
- 05
The payroll manager resolves exceptions and approves the run.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Load this month’s payroll inputs"
- payroll
- Sage 300 People
- run
- April
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your payroll data never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your payroll data stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your payroll data. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR PAYROLL DATA NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
Precision AI for Institutional Workflows
