Site Inspection and Snag List Agent
The Site Inspection and Snag List Agent turns inspection photos, voice notes and markups into structured snag lists and non-conformance reports. Each item gets a location, description, responsible trade and target date, and the agent tracks close-out through to practical completion and the end of the defects liability period.
Ideal forClerks of works
The difference
From 2-3 hours per inspection write-up to 20-30 minutes
Inspectors spend their time on site checking work, and trades receive clear, actionable lists the same day.
Done by hand
2-3 hours per inspection write-up
With the Vanine agent
20-30 minutes
Time returned to your team
85%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Snag lists issued the same day
Writing up a walk-through can take longer than the inspection itself. The agent produces the list while trades are still on site to act on it.
Clear responsibility for every defect
Each snag is assigned to a trade with a location and photo, so there is no argument about what was meant or who must fix it.
A clean path to completion
Tracking close-out against practical completion and the defects liability period keeps handover on schedule and supports retention release decisions.
Capabilities
From inspection photos to tracked snag lists, with every defect closed out.
Built for principal agents, clerks of works, site agents, quality managers and developers' representatives inspecting building and civil works in South Africa.
Photo and note processing
Reads inspection photos, voice notes and markups and turns each observation into a clear snag item.
Location and trade assignment
Tags each item by building, floor, unit or chainage and assigns it to the responsible trade or subcontractor.
Non-conformance reports
Drafts NCRs against the specification and quality plan where work does not comply, with photos and required corrective action.
Close-out tracking
Tracks each snag from open to verified closed, with before and after photos and re-inspection dates.
Completion readiness
Summarises outstanding items by trade and area to show readiness for practical completion under JBCC, NEC or GCC contracts.
Defects liability follow-up
Maintains the defects list through the defects liability period so latent defects are recorded and resolved before final completion.
How it works
From your systems to a result you sign off
The principal agent or clerk of works confirms each snag and verifies close-out before items are signed off.
Connect the places your inspection records already live.
Inspection photos, voice notes and markups from mobile devices, Bluebeam or Procore, plus drawings and the quality plan. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Procore and Aconex
- Bluebeam
- Autodesk Construction Cloud (BIM 360)
Runs after each inspection, or on request in Teams or OpenAI Frontier.
Snag lists and NCRs in Excel, PDF or Procore, sent to responsible trades, with close-out dashboards in SharePoint.
Step by step
- 01
The inspector walks the site and captures photos and notes.
- 02
The agent builds the snag list and any NCRs with locations and trades.
- 03
The inspector reviews and confirms the list.
- 04
Items are issued to the responsible trades with target dates.
- 05
Trades upload close-out photos and the inspector verifies each item before it is closed.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Tag the photos by room and element"
- block
- Block B
- stage
- Pre-practical completion
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your inspection records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your inspection records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your inspection records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR INSPECTION RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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