Submittal Review Agent
The Submittal Review Agent checks material submittals, product datasheets and shop drawings against the project specification, the referenced standards, approved product lists and certification such as Agrément certificates and the SABS mark. It lists every non-compliance and missing document, drafts review comments, and tracks each submittal through to approval.
Ideal forArchitects
The difference
From 1-2 hours per submittal to 15-20 minutes
Your engineers and architects spend review time on judgement, not on reading datasheets line by line.
Done by hand
1-2 hours per submittal
With the Vanine agent
15-20 minutes
Time returned to your team
80%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Non-compliance caught before installation
A product that misses the specification is far cheaper to reject on paper than to remove from the building.
Faster turnaround for the contractor
Submittals reviewed in days rather than weeks keep long-lead procurement on programme.
A complete approval trail
Every decision is recorded with its basis, ready for handover and any later defect claim.
Capabilities
Every submittal checked against the specification before it is installed.
Built for architects, consulting engineers, design managers and quality managers reviewing submittals on South African building and infrastructure projects.
Specification match
Compares each product's stated properties with the specification clause it is submitted against.
Standards and certification
Checks references to the applicable standards, Agrément certificates, SABS marks and fire ratings.
Approved list check
Confirms whether the product or an approved equal is on the project's approved list.
Shop drawing review
Checks shop drawings for dimensions, materials and details against the design drawings.
Review comments
Drafts review comments and a recommended status for the reviewer.
Submittal register
Tracks every submittal, resubmission and approval date.
How it works
From your systems to a result you sign off
The responsible architect or engineer makes every approval decision and signs the review.
Connect the places your design records already live.
Submittals and shop drawings from Aconex, Procore or SharePoint, the specification, design drawings and the approved product list. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- Procore and Aconex
- SharePoint and Outlook
- Revit and IFC models
- Licensed standards library
Runs when a submittal is received through document control, or on request in Teams or OpenAI Frontier.
Review comments and recommended status in Word or in Aconex and Procore, and a submittal register in Excel.
Step by step
- 01
A submittal is received through document control.
- 02
The agent reads the submittal and the specification clause it relates to.
- 03
It checks properties, standards, certification and the approved list.
- 04
It drafts review comments and a recommended status.
- 05
The architect or engineer decides and signs.
- 06
The submittal register updates.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Review the waterproofing membrane submittal"
- submittal
- SUB-118
- clause
- Waterproofing, roofs
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your design records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your design records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your design records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR DESIGN RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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