B-BBEE Procurement Scorecard Agent
The B-BBEE Procurement Scorecard Agent calculates preferential procurement spend recognition from your AP data and supplier B-BBEE certificates and affidavits, including spend with EMEs, QSEs, black-owned and black women-owned suppliers. It tracks certificate expiry throughout the year and prepares the evidence pack your verification agency needs.
Ideal forTransformation teams
The difference
From 15-20 working days per verification cycle to 3-5 working days
Your team goes into verification prepared, and spends the year improving the score rather than rebuilding the evidence.
Done by hand
15-20 working days per verification cycle
With the Vanine agent
3-5 working days
Time returned to your team
75%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Points you are already earning
Spend with empowered suppliers is often unrecognised because certificates are missing or expired. The agent finds these gaps early so you can collect valid certificates before verification.
A calmer verification
Verification agencies need reconciled spend and supporting evidence. The agent prepares a structured pack that reconciles to your ledger, cutting back-and-forth with the verifier.
Better sourcing decisions
A live view of your preferential procurement position shows where shifting spend would improve your score, well before year-end.
Capabilities
Maximise your preferential procurement points with a verification-ready evidence pack.
Built for procurement, B-BBEE, transformation and finance teams at South African companies preparing for B-BBEE verification under the Codes of Good Practice or a sector code such as the Financial Sector Code.
Measured procurement spend
Extracts total measured procurement spend from AP data and applies the exclusions allowed under the applicable Codes.
Certificate and affidavit capture
Reads supplier B-BBEE certificates and sworn affidavits, capturing level, recognition, black ownership and black women ownership, and expiry date.
Spend recognition
Calculates recognised spend by category, including EME, QSE, 51% black-owned and 30% black women-owned suppliers, against your scorecard targets.
Expiry tracking
Tracks certificate expiry dates and drafts requests to suppliers for renewed certificates before they lapse.
Scenario analysis
Shows how moving spend between suppliers or categories would change your preferential procurement score.
Verification evidence pack
Prepares the spend schedule, certificate register and reconciliation to the ledger in the format your verification agency expects.
How it works
From your systems to a result you sign off
Your B-BBEE or finance lead reviews the calculations, and the verification agency performs the verification and issues your certificate.
Connect the places your spend records already live.
AP spend data from your ERP, supplier records from your P2P platform and certificates and affidavits from SharePoint or email. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- SAP, Oracle, Sage, Syspro, Dynamics 365 AP data
- SAP Ariba and Coupa supplier records
- SharePoint certificate library
Runs monthly on a schedule and on request in Teams or OpenAI Frontier, using the models your organisation approves.
A preferential procurement scorecard and certificate register in Excel, and a verification evidence pack in SharePoint.
Step by step
- 01
The monthly run or verification preparation begins.
- 02
The agent extracts AP spend and matches it to supplier certificates and affidavits.
- 03
It calculates recognised spend and flags missing or expiring certificates.
- 04
It requests renewed certificates from suppliers and updates the register.
- 05
Your B-BBEE lead reviews the scorecard and evidence pack before it goes to the verification agency.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Classify our measured procurement spend"
- entity
- Group
- codes
- Amended Codes
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your spend records never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your spend records stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your spend records. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR SPEND RECORDS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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