Quote Comparison and Price Benchmarking Agent
The Quote Comparison and Price Benchmarking Agent reads supplier quotations in any format and normalises them into a like-for-like comparison, aligning units, VAT treatment, delivery terms and validity periods. It benchmarks each price against your purchase history and contracted rates and flags inflated pricing or orders that appear split to stay under approval or bidding thresholds.
Ideal forBuyers
The difference
From 2-3 hours per RFQ to 15-20 minutes
Buyers turn around more RFQs with stronger evidence, and committees spend their time on judgement rather than arithmetic.
Done by hand
2-3 hours per RFQ
With the Vanine agent
15-20 minutes
Time returned to your team
90%
Indicative figures. We measure your own baseline in the first fortnight so the numbers you see are yours.
Faster, cleaner three-quote processes
Buyers lose hours re-typing quotes into comparison sheets. The agent produces a consistent comparison schedule ready for the buyer or committee.
Fair prices, backed by evidence
Inflated quotes are a known risk in both public and private procurement. Every price is checked against what you paid before and what your contracts say.
Fewer audit findings
Split orders and incomplete quote files are a common source of irregular expenditure findings. Issues are flagged before the order is placed.
Capabilities
Compare quotes like for like and pay the right price every time.
Built for buyers, procurement officers, SCM practitioners and bid evaluation committees in South African companies, SOEs, municipalities and government departments.
Quote normalisation
Extracts line items from PDF, Excel and email quotes and aligns units of measure, pack sizes, VAT inclusive or exclusive pricing, delivery costs and payment terms.
Price benchmarking
Compares each quoted price with your historical purchase prices, contracted rates and other quotes received for the same item.
Price inflation alerts
Flags quotes well above your own price history or peer quotes, with the evidence the buyer needs to negotiate or query the supplier.
Split order detection
Identifies related requisitions from the same requester, supplier or category over a short period that suggest a requirement was split to avoid a higher procurement process.
Compliance document check
For public sector RFQs, confirms each quote file includes CSD registration, a SARS Tax Compliance Status PIN, the SBD forms and B-BBEE evidence, and applies the correct 80/20 or 90/10 preference point calculation for review.
Comparison schedule and recommendation draft
Produces a comparison schedule and a draft recommendation memo in your house format for the buyer or evaluation committee.
How it works
From your systems to a result you sign off
The buyer or evaluation committee reviews the comparison and makes the award decision, and the delegated official approves the order.
Connect the places your supplier quotations already live.
Supplier quotations from the procurement mailbox or SharePoint, plus purchase history and contract rates from your ERP or SAP Ariba and Coupa. Already use something else? We connect that too.
- OpenAI Frontier
- Your own AI platform or models
- Microsoft 365 (Teams, SharePoint, Outlook, Excel)
- Copilot Studio
- SAP Ariba and Coupa
- SAP, Oracle, Sage, Syspro, Dynamics 365
- Procurement mailbox and SharePoint quote files
Runs on request in Teams or OpenAI Frontier each time an RFQ closes, using the models your organisation approves.
A like-for-like comparison schedule, benchmark report and draft recommendation in Excel and Word.
Step by step
- 01
An RFQ closes and the buyer asks the agent to compare the quotes.
- 02
It extracts and normalises every quote into a common structure.
- 03
It benchmarks prices against history and contracts and checks for split orders and missing documents.
- 04
It drafts the comparison schedule and recommendation memo.
- 05
The buyer or committee reviews the evidence and decides on the award.
- 06
The approved order is placed in your ERP by the authorised official.
Deployment
Runs inside the tools your team already uses
The same agent and the same cited output, delivered three ways: through the AI assistant you have rolled out, on a model you host yourself, or inside your own software.
In the frontier assistant you already pay for
We publish the agent as an MCP server. Add it as a connector and your team calls it from the chat they use every day, with no new tool to learn.
"Put the three quotes on the same basis"
- rfq
- RFQ-2231
- history
- 18 months
On a model you host yourself
Run the agent on open-weight models in your data centre or private cloud. Your supplier quotations never leave your network, which keeps POPIA and data residency straightforward.
- Llama
- Mistral
- Ollama
- or any OpenAI-compatible endpoint
Inside your own software
Trigger a run from your own workflows, and push the finished output into your ERP, GRC or reporting systems. We build the integration with your team.
- REST API
- Webhooks
- Batch jobs
- Embeddable review panel
Governed the same way, every route
Whichever way your team reaches the agent, identity, permissions and audit stay with your existing controls.
- Single sign-on through Entra ID, Okta or Google Workspace
- Reads only the documents each user is already allowed to open
- Every tool call written to an audit log you can export
How we deliver it
One agent, three ways to hold it
Start where your team already works, then take it as far into your systems as the value justifies.
DATA SECURITY & PRIVACY
Your supplier quotations stay yours.
The agent runs inside your tenancy, reads only what each task needs, and never trains on your supplier quotations. Every step is logged so your auditors can see exactly what it touched.
Built for regulated work.
+YOUR SUPPLIER QUOTATIONS NEVER LEAVE YOUR ENVIRONMENT
More agents
More agents we build for South African enterprises
Each one is built on the same foundation: your documents, your rules, and your people signing off.
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